Administrative Specialist II - Public Health - Clinical

Responsibilities

• Prepares and maintains files and documents, answers telephone calls, greets the public, and routes communications.
• Answers incoming calls, greets visitors, and directs visitors to the correct employee or department.
• Processes incoming and outgoing mail and routes mail to the appropriate recipient.
• Uses computerized data entry equipment and word processing, spreadsheet, and/or file maintenance programs to enter, store, and retrieve information as requested; establishes and maintains files.
• Maintains office supply inventories, orders and distributes supplies as necessary.
• Files charts; faxes and copies medical charts as needed.
• Receives and processes payments from patients; checks flow sheets for billing.
• Screens potential clients; checks eligibility of patients; prepares patient charts for the primary care nurses.
• Prepares shot records; stamps shots needed and transcribes immunizations; files shot records as necessary.
• Assists with entering immunization information on the state website; inputs vaccine data for children and young adults that receive vaccines at the clinic.
• Performs other related duties as required.

• High school diploma or GED and a minimum of two years of experience in a related field, or an equivalent combination of education and related experience.
• Bilingual in Spanish and English is preferred but not required.
• Regular and punctual attendance is required.