Project Coordinator

Join a growing, team-oriented company where you'll work closely with ownership and play an integral role in delivering an exceptional customer experience while helping projects stay organized and on schedule.

Location:

Lewisville, TX | Onsite

• $23.00 per hour
• Monday–Friday, 7:30 AM–4:00 PM
• Temp-to-Hire (W2)

The Landscape Project Coordinator serves as a key administrative partner to company leadership, supporting project coordination, customer communications, permitting, scheduling, and job preparation activities. Success in this role means ensuring projects are organized, customers stay informed, crews have the information they need, and office operations run efficiently from start to finish.

• Serve as the organizational hub between customers, vendors, field crews, and ownership to ensure projects move forward efficiently and professionally.
• Create and maintain project files, permits, proposals, design documents, and customer records throughout the project lifecycle.
• Own the scheduling and coordination of customer appointments, project timelines, inspections, permits, and crew readiness while ensuring all stakeholders remain informed of changes.
• Monitor project progress and proactively identify scheduling conflicts or administrative issues before they impact customers or field operations.
• Communicate proactively with customers regarding project timelines, scheduling updates, and service expectations.
• Support leadership with project coordination, crew scheduling assistance, ordering materials, and administrative special projects.

• 3+ years of experience in project coordination, executive support, office administration, or operations support.
• Demonstrated experience managing calendars, schedules, appointments, or field service scheduling.
• Proven ability to prioritize multiple projects while maintaining exceptional attention to detail.
• Professional verbal and written communication skills.
• Self-starter who can work independently and anticipate next steps.

• Naturally organized and thrives in a fast-paced environment.
• Enjoys keeping multiple projects and schedules moving simultaneously.
• Takes ownership without waiting to be asked.
• Comfortable communicating professionally with customers, vendors, and field crews.
• Notices the small details others miss and follows through until tasks are complete.
• Enjoys supporting leadership and being the person others rely on.

• Apple Mac computer environment (macOS)
• File Maker software
• Multi-line phone systems
• Email and calendar management platforms
• Standard office equipment including printers, copiers, scanners, and filing systems

• Experience supporting construction, landscaping, field service, home services, or project-based operations.
• Ability to work independently and confidently support business owners and operational leadership.
• Strong initiative with a customer-focused and solution-oriented approach.
• Experience working with CRM, project management, or scheduling software.
• Comfortable learning new technology and business systems quickly.