Administrative Specialist II - Public Health - Clinical

Responsibilities

• Perform a variety of secretarial, clerical, and general office assistance duties to support the assigned department.
• Answer incoming calls, greet visitors, and direct visitors to the correct employee or department.
• Process incoming and outgoing mail, routing mail to the proper recipient.
• Utilize computerized data entry equipment and programs (word processing, spreadsheet, file maintenance) to enter, store, and retrieve information; establish and maintain files.
• Maintain office supply inventories, order and distribute supplies as necessary.
• File and fax medical charts as needed.
• Receive and process payments from patients; check flow sheets for billing.
• Screen potential clients, check eligibility of patients, and prepare patient charts for the primary care nurses.
• Prepare shot records, stamp shots needed, and transcribe immunizations; file shot records as necessary.
• Assist with entering immunization information on the state website; input vaccine data for children and young adults who receive vaccines at the clinic.
• Perform other related duties as required.

• High School Diploma or GED and a minimum of two years of experience in a related field, or an equivalent combination of education and related experience.
• Bilingual in Spanish and English is preferred but not required.
• Regular and punctual attendance required.