Administrative Specialist II - Public Health - Clinical

Job Summary

The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support the activities of the assigned department. Work involves preparing and maintaining a variety of files and documents, answering telephone calls, greeting the public, and routing communications. The employee is responsible for general clerical duties such as preparing photocopies, processing mail, and compiling data for reports.

• Answers incoming calls, greets visitors, and answers inquiries related to the county or specific department, directing visitors to the correct employee or department as necessary.
• Processes incoming and outgoing mail; routes mail to the proper recipient.
• Utilizes computerized data entry equipment and various word processing, spreadsheet, and file maintenance programs to enter, store or retrieve information as requested; establishes and maintains files.
• Maintains office supply inventories, ordering and distributing supplies as necessary.
• Files charts; faxes and copies medical charts as needed.
• Receives and processes payments from patients; checks flow sheets for billing.
• Screens potential clients; checks eligibility of patients; prepares patient charts for the primary care nurses.
• Prepares shot records; stamps shots needed and transcribes immunizations; files shot records as necessary.
• Assists with entering immunization information on the state website; inputs vaccine data for children and young adults that receive vaccines at the clinic.
• Regular and punctual attendance is required.

• High School Diploma or GED and a minimum of two years of experience in a related field; or an equivalent combination of education and related experience.
• Bilingual in Spanish and English is preferred but not required.

Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health and dental plans, an Employee Assistance Program (EAP), life, disability, and long term care insurance, and flexible spending accounts for health care and dependent care reimbursements. Full‑time employees participate in the Texas County & District Retirement System (TCDRS), and may also participate in a retirement savings program (Deferred Compensation).

Other benefits include 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

Note:

These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part‑Time employee.

Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave. The FMLA provides for up to 12 weeks of job‑protected leave for the birth, adoption, or placement of a child for foster care; to care for a child, spouse, or parent with a serious health condition;

or for an employee with a serious health condition.

Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.