Administrative Assistant- H

Administrative Assistant- H

Brand:
Essilor and Subsidiaries

Location:

Lewisville, TX, US, 75057 Position:
Administrative Assistant
-H Total Rewards:
Benefits/Incentive Information If you've worn a pair of glasses, we've already met. We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses. We offer our industry stakeholders in over 150 countries access to a global platform of high-quality vision care products such as the Essilor brand, with Varilux, Crizal, Eyezen, Stellest and Transitions, iconic brands that consumers love such as Ray-Ban, Oakley, Persol and Oliver Peoples, as well as a network that offers consumers high-quality vision care and best-in-class shopping experiences such as Sunglass Hut, Lens Crafters, and Target Optical, and leading e-commerce platforms.

Our unique business model and relentless pursuit of operational excellence ensures that consumers everywhere have access to products. Balancing speed, efficiency and proximity, the Company manages a global supply chain with cutting-edge technology, based on centralization for frames and on a capillary network for lens finishing and prescription laboratories. In our dynamic environment, fueled by technology and innovation, our people have the space to pioneer new solutions.

Join our global community of over 200,000 dedicated employees around the world in driving the transformation of the eyewear and eyecare industry. Discover more by following us on Linked In!

Job Description General Function The Administrative Assistant acts as a role model for other administrative support staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and highest level of confidentiality and trust. Major Duties and Responsibilities Provides administrative support to the Logistics Operations Administrator and team Organizes and prioritizes daily administrative responsibilities. Tends to office needs and oversees activities to ensure seamless functioning and decorum of work environment.

Proactively engages with supervisors to ensure that needs for the operations are seen to Attends/Facilitates check in round tables with newly employed associates, takes notes, and follows up on pending matters. Accurately communicates relevant and potentially sensitive information to and from others. Drafts correspondence as necessary and produces error-free and grammatically correct documents. Is strongly proficient with computer software systems and applications with strong emphasis on PowerPoint, Access and Excel.

Prepares great PowerPoint presentations, typically to illustrate company KPIs, financial data and operational processes. Conducts floor walk surveys and reports back findings to Leadership. Tracks and maintains personnel records with highest level of confidentiality. Demonstrates strong communication skills in answering the phone, screening information and accurately distributing and forwarding messages. Meets with and orientates new starts to ensure they are aware of policies and procedures Meets with contractor vendors to go over weekly strategies and monthly events to reduce attrition.

Anticipates and follows up on requests and issues with a proactive, problem-solving approach. Organizes and maintains files and sensitive information.

Basic Qualifications High School Diploma or GED Previous experience working in a fast-paced environment minimum 1 year Ability to communicate clearly and concisely Ability to prioritize, maintain organization and meet strict deadlines Reliable in attendance and punctuality, including breaks and lunch period Proficiency in Excel Preferred Qualifications PowerPoint and Access Database experience preferred Kronos experience preferred Experience with Microsoft forms