Administrative Assistant-Parks & Recreation

Administrative Assistant

The City of Highland Village is seeking a skilled Administrative Assistant to join our Parks & Recreation Department. This role is vital in providing administrative and customer support, helping to enhance the quality of life in our vibrant, family-focused community in southern Denton County. Under the guidance of the Director of Parks and Recreation, you will manage departmental programs, track budget reports, and ensure compliance with procurement procedures.

Your expertise in organization and documentation will support the smooth operation of the department, contributing to our mission of serving the residents of Highland Village.

In addition to administrative duties, you will oversee front desk operations, including processing payments, handling reservations, and managing records. Your strong communication skills will be essential in addressing inquiries from the public and assisting with special events. This role offers an excellent opportunity for a detail-oriented individual who is passionate about community engagement and eager to contribute to the success of Highland Village's Parks and Recreation Department.

High school diploma or GED, supplemented by three (3) years of progressively responsible experience in performing administrative support work. Working knowledge of basic accounting principles and various types of software including: word processing, presentation, spreadsheets and graphics. Ability to type 50 wpm. Experience or formal education in recreation as well as background working with volunteer and large community groups preferred. Must possess or be able to acquire First Aid and CPR certification within the first three (3) months of hire date.

• Excellent equipment and paid training
• Certification pay of up to $1,200 per year
• Up to $1,000 per year tuition reimbursement
• Health, dental, vision, life, long term disability starting at $0.00 per month.
• Free telemedicine benefits including general medical, mental health, dermatology, neck & back care, & expert medical.
• 2 to 1 City Matching Retirement plan (employee contributes 7% & the City contributions 14% after 5 years vesting). Full time employees do not pay into Social Security.
• 2% City Matching 457 retirement account after 6 months employment
• 2 weeks' Vacation & 2 weeks' Sick leave accruals following introductory period

13 total paid holidays consisting of ten city holidays, one birthday holiday and two personal holidays.

Eligible employees receive ten (10) days of vacation accruing at 6.67 hours per month. Employees must be on payroll 6 months before receiving vacation time. Additional vacation accruals apply to employees who have five (5) years of service and over ten (10) years of service.

Eligible employees accrue sick leave at the rate of 8.00 hours per month. Employees must be on payroll 6 months before receiving paid sick time.

Eligible employees receive two (2) personal days off per year if hired before April
1. Those hired after April 1 and before October 1 receive 1 personal day during the 1st calendar year of employment, and those hired after October 1 receive no personal days for that year. Days must be used within the calendar year and cannot be carried over.

Eligible employees may be granted up to three (3) days off with pay per circumstance to arrange or attend the funeral of the immediate family.

Employees may be granted a short-term leave without pay for up to five (5) consecutive workdays for justifiable personal reasons. Requests for leave without pay for more than five (5) days may be approved by a Department Head.

When called for Jury Duty or as a witness of the City, employees receive their regular salary from the City while serving.

Eligible employees will be granted up to fifteen (15) days off with pay to attend a regular training activity.

Once a year, eligible employees who are employed with the City two (2) years or more receive longevity pay: 2-4 years, $4/month; 5-10 years, $6/month; 10+ years, $7.50/month.

Eligible employees are members of the Texas Municipal Retirement System (TMRS). Retirement contributions are deducted at seven percent (7%) from pay checks each pay period. As an additional benefit, employees receive life insurance equal to their annual salary while actively employed. Employees are vested after 5 years of service credit, with a 2-to-1 City match upon retirement.

The Family & Medical Leave Act of 1993 (FMLA) provides up to twelve (12) weeks of unpaid leave for eligible…