Purchasing Assistant

Job Description

An IS Purchasing Assistant is responsible for sourcing, purchasing, and managing the acquisition of all technology-related goods and services for an organization. This includes everything from computers and software licenses to complex IT services and maintenance contracts.

The primary goal of the role is to ensure the IS department has the necessary resources to operate efficiently while securing the best possible value for the company.

• Process Purchase Orders (POs): Manage and process daily purchase requests for IT hardware, software, and services, ensuring compliance with company policies and budget.
• Source and Evaluate Vendors: Research and identify potential IT suppliers and solutions. Evaluate vendor offerings against technical requirements and key business criteria (e.g., price, quality, delivery time).
• Obtain Quotes and Bids: Gather competitive bids, quotes, and proposals (including RFPs and RFIs) from suppliers.
• Negotiation and Contracts: Negotiate pricing, terms, conditions, Service Level Agreements (SLAs), and contracts to secure the most favorable deals.
• Issue and Track Orders: Create and issue purchase orders and track them to ensure timely fulfillment and delivery of goods or services.
• Cost Management: Identify cost‑saving opportunities, analyze spending, and develop strategies to optimize technology purchases.
• Vendor Relationships: Build and maintain strong, strategic relationships with key technology vendors and suppliers.
• Scheduling and Coordination:
  • Manage calendars and schedule appointments and meetings.
  • Arrange travel and coordinate event logistics.

High school diploma or GED required, Associate's degree preferred.