Office Administrator

Location

2900 Lake Vista Dr, Suite 125, Lewisville, TX, 75067, United States

Full Time, Non‑Exempt

Weis Builders is a premier construction company with over 85 years of delivering high‑quality projects that make a lasting impact on communities. As a Office Administrator at Weis Builders, you will play a key role in supporting the Operations and Estimating teams by coordinating bid activities, maintaining critical project documentation, and serving as a liaison between internal teams, subcontractors, vendors, and clients.

This position offers an excellent opportunity to contribute to the successful planning and execution of projects while building valuable relationships across the construction industry.

• Support the preconstruction and estimating process by establishing and maintaining estimating files, bid records, subcontractor databases, project tracking logs, and estimating calendars.
• Coordinate subcontractor and vendor outreach, including bid solicitations, follow‑up calls, collection of subcontractor proposals, and maintenance of bid documentation.
• Download, organize, and distribute project plans, specifications, and other preconstruction documents.
• Prepare, format, and distribute executive summaries, meeting minutes, transmittals, submittals, and other project‑related documentation.
• Assemble, package, and distribute submittals, transmittals, PRM packages, and CSF packages.
• Maintain project tracking tools and bid schedules to ensure information remains current and accurate.
• Provide administrative support by answering and routing calls, greeting visitors, coordinating incoming and outgoing mail and packages, offering refreshments, and maintaining office, reception, conference room, break area, and supply inventories.
• Collaborate with project teams, subcontractors, vendors, and clients to support effective communication and successful project execution.

• Strong customer service skills with the ability to build positive working relationships with clients, vendors, subcontractors, and internal team members.
• Excellent organizational skills with the ability to manage multiple priorities, maintain accurate records, and meet deadlines.
• Strong attention to detail and commitment to producing accurate, professional documentation.
• Proficiency in Microsoft Office Suite and the ability to learn construction management and document control software.
• Strong written communication skills with the ability to create clear, concise, and professional correspondence, reports, and meeting minutes.
• Excellent verbal communication skills and professional phone etiquette.
• Ability to work independently, exercise sound judgment, maintain confidentiality, and contribute effectively within a team environment.
• Knowledge of construction processes and project documentation practices preferred.

Weis Builders, established in 1939, has maintained a reputation for building solid relationships. We have continued to exceed client’s expectations with our versatility, responsiveness, talented associates, and progressive attitude. Weis Builders excels in various markets, including multi‑family, senior living, student living hospitality, health care, retail, and commercial. We support the development needs of our clients by providing delivery methods such as general contracting, design/build, and construction management.

We take care of our team so they can do their best work. Here’s what you can expect:

• Competitive salary with annual performance bonuses
• Comprehensive health, dental, and vision insurance
• 401(k) plan with company match
• Paid time off (PTO) and paid holidays
• Health Savings Account (HSA) with employer contribution
• Flexible Spending Account (FSA)
• Dependent Care FSA (DCFSA)
• Paid medical leave
• Wellness programs and mental health support
• And more!

• Gain experience in the construction industry
• Offering exposure to project management, estimating, field operations, and much more
• Work with a team that values innovation, client satisfaction, and career development
• Contribute to projects that positively impact communities and clients
• Competitive learning environment with support from experienced professionals