Part-Time Production Admin

Description

The Part-Time Production Administrator provides administrative and production support to the Manufacturing Department by managing production documentation, labor reporting, quality records, and operational metrics. This position plays a critical role in maintaining accurate production records, ensuring manufacturing travelers are complete and properly controlled, supporting labor tracking and payroll processes, and assisting with departmental reporting and documentation retention.

Part-time

• Print production layouts, schematics, and supporting documentation to ensure current revisions are distributed to the manufacturing team.
• Create, release, update, and close production travelers in accordance with established procedures.
• Verify travelers contain all required documentation, including material lists, work instructions, drawings, and supporting production records.
• Scan completed travelers and upload records to designated electronic storage locations for retention and traceability.
• Maintain organization and control of production documentation to ensure accuracy and accessibility.

• Collect employee timesheets and verify labor hours charged to jobs.
• Enter labor hours into company systems, including Buzzworld and other required platforms.
• Maintain attendance records and support payroll-related documentation processes.
• Research and resolve discrepancies in labor reporting and job hour allocations.

• Track and maintain production performance data, including:
• Utilization metrics
• Labor efficiency metrics
• Quality performance indicators
• Production reporting statistics
• Generate accurate reports and dashboards for management review.
• Assist in identifying trends, inconsistencies, and opportunities for process improvement.

• Upload completed quality control photographs and documentation to designated manufacturing drives by job number.
• Ensure QC records are complete, organized, and retained in accordance with company requirements.
• Support audit readiness through proper filing and record maintenance.

• Reconcile company credit card transactions and prepare supporting documentation.
• Assist with departmental filing, data entry, and administrative projects.
• Support continuous improvement initiatives by maintaining accurate documentation and records.
• Perform other administrative and production-support duties as assigned.

• High school diploma or equivalent.
• 1+ years of administrative, clerical, manufacturing support, or related experience.
• Proficient with Microsoft Office Suite, particularly Excel, Outlook, and Teams.
• Strong data entry and recordkeeping skills.
• Excellent attention to detail and organizational abilities.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.

• Experience in a manufacturing, production, warehouse, or industrial environment.
• Familiarity with ERP, MRP, timekeeping, or production tracking systems.
• Basic understanding of technical drawings, schematics, or manufacturing documentation.
• Experience with payroll support, labor tracking, or job costing.

• Strong organizational and time-management skills.
• Ability to manage multiple tasks and deadlines simultaneously.
• High level of accuracy when handling production and payroll-related information.
• Ability to identify discrepancies and follow through to resolution.
• Comfortable working independently with limited supervision.
• Strong problem-solving and analytical skills.

• Production travelers are released and closed accurately and on time.
• Manufacturing documentation is current, complete, and properly retained.
• Labor hours are entered accurately with minimal corrections required.
• Attendance and payroll support records are maintained accurately.
• Quality records and photographs are organized and accessible.
• Production reporting is timely, accurate, and actionable.

• Primarily office-based with occasional time spent in the manufacturing environment.
• Frequent use of computers, printers, scanners, and office equipment.
• Ability to sit, stand, walk, and carry files or materials weighing up to 20 pounds.
• Ability to visually review printed and electronic documents for accuracy.

This role is ideal for someone with strong administrative skills who wants a part-time schedule while supporting production operations and helping keep manufacturing records, labor reporting, and quality documentation organized and audit-ready.

$20-$24/hr