Office Administrator Bookkeeper

Overview

We are seeking a reliable, detail-oriented Church Office Administrator to support daily operations through office administration and bookkeeping. This role works closely with the Pastor and leadership team and plays an important part in supporting the overall mission and ministry of the church.

Office Administration:

• Prepare reports, correspondence, bulletins, and promotional materials

• Maintain office files, records, and employee documentation

• Manage church calendar and facility usage

• Coordinate office equipment maintenance and vendor communication

• Serve as liaison between staff, trustees, and vendors

• Support the Pastor in improving office procedures and workflows

• Learn and utilize new technology and software as needed

Bookkeeping:

• Manage accounts payable and receivable using designated systems

• Issue checks for authorized expenses

• Reconcile bank accounts and monitor financial accounts

• Oversee payroll and required state and federal reporting

• Assist with contribution records and statements

• Prepare and distribute monthly financial reports

• Support annual audits and financial reviews

• Part-time, on-site

• 4 days per week, 6 hours per day (schedule to be determined)

• Additional hours require pre-approval

• Occasional attendance at leadership meetings may be required

• $20.43 per hour

• Paid federal holidays when they fall on scheduled workdays

• 48 hours of paid time off per year after probationary period

• Associate’s or Bachelor’s degree in business, office management, or related field preferred

• Minimum of 2 years of administrative or office experience

• Strong bookkeeping and financial management skills

• Proficiency with office software and technology

• Excellent written and verbal communication skills

• Ability to manage multiple priorities and meet deadlines

• High level of confidentiality and professionalism

• Ability to work independently and exercise sound judgment

• Willingness to undergo a background check

• Commitment to servant leadership, collaboration, and excellence