Jr Analyst​/Pine Hill Office Support

Position: Jr Analyst/Pine Hill Office Support

Location: Pine Hill - Lexington Park, MD

Remote Status: On-Site

Job : 349

# of Openings: 1

Junior Office Support Specialist

The Junior Analyst / Office Support Specialist role is responsible for supporting the Pine Hill Office Manager and the Performance Solutions Division Project Team in creating a comfortable, effective, efficient, and fun professional environment at the Antech Systems Pine Hill Office. Additionally, this role provides target analytic support for projects and Antech business needs associated with our office just outside NAS Pax River Gate 3 in Lexington Park, MD.

For this position the expected core hours will be 0745 – 1630, including a 45minute personal break/lunch break. An alternative arrangement supporting ½ day work up to 2 days a week will be considered for the right candidate in support of higher education or other ongoing bounded outside activity. The Office Manager may ask periodically need support altering the scheduled hours on days and/or weeks several times a year to accommodate emergent/planned special events or optimize reception coverage when others may be out of the office.

Schedule adjustments would be communicated at least 2 weeks in advance unless the need is due to an imminent emergent situation.

Applicants must have a high school diploma/general equivalency diploma (GED) with at least 4 years’ experience in office support, project support or service sector work. A candidate with a completed associate’s degree or two years of college credit having a 3.0 or higher GPA in Business, Management, Art, Graphics Design, Engineering, Math, Computer Science, Software, or Information Technology will only be required to have 1 year of office or service‑sector experience Such candidates may be given additional consideration during the evaluation process based on the relevance of their education to the role.

Certification at the intermediate or higher level in 2 MS Office products or an IT certification such as A+, Network+, or Security+ will be advantageous and may be substituted for up to 2 years of experience.

• Greeting visitors and directing them to the proper location ensuring they have the access and resources required and that their Antech sponsors are aware of their presence and location.
• Assisting in preparing facilities, food, and materials for scheduled meetings and providing information on facility calendar to assist others in planning.
• Setting up and configuring conference rooms for presentations.
• Performing general administrative duties including those associated with business support functions within the organization, including facilities planning, supply procurement and organization, property management, purchasing and/or security.
• Maintain compliance with office safety protocols and emergency inspection schedules.
• Assisting in office set up and arrangement.
• Conduct daily and after meeting checks to verify the professional presentation of the office spaces and resolve issues proactively.
• Collect mail daily and receive packages on behalf of Antech Systems while at the office.
• Provide light cleaning and environmental decoration duties.
• Provide light IT support services working with Antech IT and Officer Manager.
• Communicating discrepancies with any facility or supplies and assisting in vendor monitoring when required.
• Assisting in organization for social and business events.
• Tracking supplies, office materials, equipment, and other assigned controlled materials.
• Placing, tracking and collecting of supply orders.
• Inputting data in the company systems including for IT, inventory tracking, communications, and other administrative areas.
• Generate tracking and summary reports under direction from the Pine Hill Office Manager and PSD EVP.
• Support meetings and events with note taking, general technical editing, and material production.
• Maintain compliance with office safety protocols and emergency inspection schedules.
• Assist with onboarding tasks such as preparing workstations, welcome materials, coordinating badge access, etc.
• Assist with updates to signage, compliance documentation and personnel contact lists.