Executive Assistant

Executive Assistant

Location:

Woodland, MD Area

Employment Type:

Full-Time

Reports To:

Managing Partner

We are a growing public accounting firm with a team of approximately 40 professionals dedicated to delivering exceptional tax, audit, advisory, and consulting services to individuals and businesses. Our collaborative culture, commitment to client service, and focus on professional excellence have made us a trusted advisor in our community.

We're seeking a highly organized, proactive Executive Assistant who thrives in a fast-paced professional environment and enjoys supporting executive leadership while helping the entire office operate efficiently.

Position Summary

The Executive Assistant provides high-level administrative support to the firm's Managing Partner and leadership team. This role serves as a trusted partner, managing schedules, coordinating communications, organizing projects, and ensuring the day-to-day administrative operations of the firm run smoothly. The ideal candidate is detail-oriented, discreet, resourceful, and capable of managing multiple priorities with professionalism.

Key Responsibilities

• Manage complex calendars, appointments, and meeting schedules for firm leadership.
• Coordinate internal meetings, partner meetings, and client appointments.
• Prepare correspondence, reports, presentations, and other business documents.
• Screen and prioritize emails, phone calls, and other communications.
• Coordinate travel arrangements, conference registrations, and expense reporting.
• Organize firm events, training sessions, and client appreciation activities.
• Assist with project management by tracking deadlines and following up on action items.
• Maintain confidential records and sensitive business information with the highest level of discretion.
• Support onboarding activities and administrative functions for new employees.
• Assist with office operations, vendor relationships, supplies, and facilities coordination.
• Help improve administrative processes and identify opportunities for increased efficiency.
• Provide additional administrative support to partners and managers as needed.

Qualifications

• 5+ years of executive or senior administrative support experience, preferably in a professional services, accounting, legal, or financial environment.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Experience with Microsoft Teams and other collaboration tools.
• Ability to prioritize competing demands while maintaining accuracy and attention to detail.
• Strong problem-solving skills and initiative.
• Associate's or Bachelor's degree preferred but not required with relevant experience.

Preferred Qualifications

• Experience supporting executives or partners in a CPA or professional services firm.
• Familiarity with accounting practice management or CRM software.
• Event planning or project coordination experience.

What We Offer

• Competitive salary based on experience
• Performance bonus opportunities
• Comprehensive health, dental, and vision insurance
• 401(k) with employer contribution
• Paid time off and paid holidays
• Professional development opportunities
• A collaborative and supportive work environment
• Opportunities to grow within a respected public accounting firm

Why Join Us?

You'll become an integral part of a close-knit team where your work has a meaningful impact on the firm's success. We value professionalism, teamwork, continuous improvement, and exceptional client service. If you enjoy working behind the scenes to keep executives organized and operations running smoothly, we'd love to hear from you.

To Apply:

Please submit your resume to Kiefer.