SCAPA School Account Specialist - Elem​/Middle; FTE

School Account Specialist
- Elem/Middle

Job Class Code: 7163 - Position Type:
Hourly

Job Type: Classified
- Pay Grade*: G 04(
* salary calculations are based on verified education and related experience levels)

Reports To:

Superintendent's Designee
- Supervises: N/A

Work Calendar Name: 10.5 month hourly FT
- Days in work calendar: 218

Job Summary

Perform complex and advanced clerical accounting duties related to the preparation of financial statements or District bookkeeping activities at the School level.

Essential Job Functions

• Performs other duties as assigned.
• Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.
• Perform complex and advanced-level clerical accounting duties in support of the assigned schools programs and services; process or prepare more complex or technical financial accounting documents, including payments, reports and special projects.
• Respond to questions or complaints from vendors or District administrators regarding issues related to payments, balances, charges, inventories and other information; answer phones.
• Produce a variety of periodic and annual financial statements, reports, reimbursements and claims; maintain journals and ledgers, charging proper accounts.
• Receive, sort and distribute warrants according to established procedures and guidelines; prepare and issue purchase orders as needed.
• Prepare and maintain a variety of files, records, documents and lists relating to assigned area; prepare special reports as assigned.
• Communicate with State and County Office personnel, benefits carriers, financial institutions and others concerning payments and financial reporting issues.
• Maintain records of revolving cash funds and petty cash funds use; issue checks as required to reimburse accounts; balance and reconcile accounts, verifying proper and authorized use of designated funds.
• Performs other duties as assigned.
• Maintains regular attendance.

Knowledge and Abilities

• Advanced clerical accounting principles and techniques involved in financial record-keeping, monitoring and control.
• Preparation, maintenance, verification and processing of records.
• Estimating, projecting and extending financial and statistical data.
• Preparation of financial statements and comprehensive accounting reports.
• Applicable sections of Kentucky Administrative Regulations and other applicable laws, rules and regulations.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Modern office practices, procedures and equipment.
• Telephone techniques and etiquette.
• Operation of computer terminal and other office equipment.
• Tax withholding, voluntary deductions, garnishments and fringe benefits.
• Basic math.
• Perform complex and advanced-level accounting duties in the maintenance of assigned accounts.
• Perform responsible record-keeping duties with a high degree of skill and accuracy.
• Verify, balance and adjust accounts.
• Process and record accounting transactions accurately.
• Prepare financial statements, profit and loss statements and other technical financial reporting documents.
• Learn, interpret, apply and explain rules, regulations, policies and procedures related to assigned school district function.
• Operate office machines including computer equipment, personal computer, accounting software and peripherals.
• Add, subtract, multiply and divide quickly and accurately.
• Understand and follow oral and written directions.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and timelines.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.
• Complete work with many interruptions.
• Type at an acceptable rate of speed.
• Maintain records and prepare reports.

Qualifications

Education and Experience:

• High school diploma or G.E.D. Certificate
• Two years of increasingly responsible financial record-keeping experience including experience with automated record-keeping systems.

Licenses or

Certifications:

• N/A

Special Requirements:
Must take all required clerical assessments and earn a passing score.

Physical Demands

• Requires the ability to lift, carry, push or pull light weights, up to 30 pounds.
• Requires bending, squatting, crawling, climbing, reaching.
• Requires the use of hands for simple grasping and fine manipulations.
• Requires the ability to communicate effectively using speech, vision and hearing.
• Work is performed while standing, sitting and/or walking.

Job Description Creation Date:

- 01/1999

Revision Dates:

- 12/2003 07/2011 07/2012 10/2024

The Fayette County Board of Education is an Equal Opportunity Employer. The Superintendent shall adhere to a policy of equal employment opportunity in all personnel matters. No person shall be subjected to discrimination in regard to employment, retention, promotion, demotion, transfer or dismissal because of race, color, religion, sex (including sexual orientation or gender identity), genetic information, national or…