AP Specialist & HR Coordinator

• Location 1315-C West Main Street,Lexington, KY, 40502,United States
• Employee Type FT Exempt
• Required Degree High school
• Manage Others No

Description

• Process vendor invoices: match to purchase orders/receipts, verify correct GL accounts, and route for approval if needed.
• Reconcile vendor statements, resolve discrepancies, and respond to vendor inquiries professionally and promptly.
• Maintain W-9 records and support 1099 preparation at year-end.
• Track expense reimbursements and corporate card transactions for accuracy and policy compliance.
• Assist with month-end close tasks related to AP: accruals, aging reports, and account reconciliations.
• Recommend and help implement process improvements to keep AP efficient as the organization grows.

• Coordinate new-hire paperwork: offer letter follow-up, I-9/E-Verify, background checks, and system setup requests.
• Support benefits administration — enrollment reminders, basic plan questions, and liaison with the broker/carrier.
• Track PTO, sick time, and other leave requests; flag discrepancies for the HR Director/CFO. Help prepare for and document performance review cycles (scheduling, form distribution, filing).
• Serve as a first point of contact for routine employee questions, escalating anything sensitive or complex.
• Support compliance basics: labor law poster updates, employee handbook acknowledgments, required trainings.

• Own the onboarding experience for new hires — desk setup, welcome materials, first-week check-ins.
• Plan and execute team events, celebrations (birthdays, anniversaries, holidays), and recognition programs.
• Help coordinate internal communications that keep the team informed and connected (newsletters, announcements).
• Gather informal feedback on employee sentiment and relay themes to leadership.
• Champion the organization's values in day-to-day interactions and act as an approachable, trusted resource for staff.

• 2+ years of accounts payable, bookkeeping, or general accounting experience.
• Prior exposure to HR administration or office management is a strong plus, though not required.
• Proficiency with accounting software (e.g., Quick Books, Net Suite, ) and Microsoft Excel/Google Sheets.
• Excellent organization and follow-through; comfortable juggling recurring deadlines across two disciplines.
• Discretion and sound judgment when handling confidential financial and employee information.
• Warm, clear communication style — equally at ease emailing a vendor and chatting with a new hire.
• Associate's or Bachelor's degree in accounting, business, HR, or a related field preferred; equivalent experience considered.

• Vendors are paid accurately and on time, with clean, audit-ready records.
• Employees experience smooth onboarding and get timely answers to routine HR questions.
• The team feels a genuine, well-organized culture — not an afterthought bolted onto finance work.