Accounts Payable Assistant - Hagyard Equine Medical Institute

Accounts Payable Clerk – Finance & Technology

Hagyard Equine Medical Institute | Pet Vet Care Centers

Lexington, Kentucky | Full-Time | Monday–Friday, 8:30 AM–5:00 PM

$20–$23 per hour

Pet Vet Care Centers'
Hagyard Equine Medical Institute is seeking an enthusiastic and detail-oriented Accounts Payable Clerk to join our Finance team.

This isn't just a traditional accounts payable position. It's an opportunity to join our team at an exciting time as we modernize and transform the way accounts payable flows through our organization
.

A key part of this role will be working with Ramp, our new dynamic, AI-powered payables platform
, as we transition toward a more streamlined, automated, and technology-driven AP process. You'll have the opportunity to learn a modern financial platform, help establish efficient workflows, and contribute to improving how invoices, expenses, approvals, and payments move through the organization.

If you're organized, curious, comfortable with technology, and excited about being part of positive change, we'd love to meet you.

At Pet Vet Care Centers, our mission is to improve the lives of animals and people — providing exceptional and compassionate care at every stage — for all the moments that matter.

Because life is better with pets.

We deliver the Ultimate Care Experience — every pet, every client, every time. That starts with a Culture of Care that supports our team members as much as the pets and clients we serve.

With more than 420 locally led hospitals and over 11,000 team members nationwide
, Pet Vet combines local autonomy with national resources, professional development opportunities, and a collaborative environment where team members can grow.

Hagyard Equine Medical Institute
, located in Lexington, Kentucky, is an internationally recognized leader in equine medicine. Hagyard combines a rich history of excellence with cutting-edge technology and a collaborative team committed to advancing equine health and performance.

As our Accounts Payable Clerk, you'll be an important member of the AP and Finance team, helping keep our financial operations accurate, efficient, and moving forward.

You’ll help support both our day-to-day AP operations and our evolving technology-driven processes, including:

• Work within Ramp's AI-powered accounts payable platform to help process invoices, manage workflows, and support the transition to a more efficient AP environment.
• Help ensure invoices move accurately and efficiently through appropriate review and approval workflows.
• Process Accounts Payable invoices for the Dispensary and Laboratory using applicable purchasing and financial systems.
• Review AP documentation for completeness and accuracy and help resolve discrepancies.
• Maintain corporate credit card expense reporting for the Dispensary and other departments.
• Assist team members with employee expense reimbursements and related documentation.
• Reconcile vendor statements, subledgers, pharmacy records, and practice bank statements as needed.
• Assist with cash entry and reconciliation activities.
• Coordinate new vendor setup for the Dispensary as needed.
• Process client refunds and intercompany transfers.
• Communicate with vendors and internal team members to help resolve invoice, payment, and documentation questions.
• Serve as a backup and collaborative resource for other members of the AP and Finance team.

We're looking for someone who doesn't just process transactions—you'll also have an opportunity to help us improve how the work gets done
.

As we expand our use of Ramp and modernize our AP processes, you’ll help:

• Support the transition from traditional AP processes to streamlined digital workflows.
• Learn and utilize new financial technology and AI-supported tools.
• Identify opportunities to make invoice and payment processes more efficient.
• Help maintain accurate vendor and AP information as processes evolve.
• Partner with Finance and operational teams to support successful adoption of new workflows.
• Contribute ideas and feedback as we continue improving our accounts payable processes.