Accounting Coordinator

Accounting Coordinator

The Project Billing & AR Coordinator plays a crucial role in managing project setup, billing, accounts receivable, and collections activities for an engineering consulting firm. This position requires close collaboration with Project Managers and the Finance team to ensure accurate financial administration, timely invoicing, and effective collections.

• Review and maintain project setup information, contracts, budgets, and change orders.
• Prepare, process, and distribute client invoices in accordance with contract terms and billing schedules.
• Track work-in-progress (WIP) and communicate budget concerns or billing issues to Project Managers.
• Manage billing documentation, approvals, and client portal submissions.
• Research and resolve invoice discrepancies and client inquiries.
• Perform collections activities, including following up on outstanding invoices and documenting collection efforts.
• Collaborate with Project Managers and Finance teams to resolve accounts receivable issues and improve cash flow.
• Maintain accurate project financial records and support compliance with company policies and procedures.

• 2+ years of experience in project billing, accounts receivable, collections, or project accounting.
• Strong understanding of invoicing, contracts, and financial documentation.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Excellent attention to detail, organization, and communication skills.

• Experience in engineering, construction, consulting, or project-based environments preferred.

The work environment is 100% in-office, operating Monday to Friday from 8 AM to 5 PM. It offers a family-like atmosphere with a fast-paced, project-driven workplace characterized by high visibility. The company emphasizes quality, safety, and professional development, providing a local office feel backed by national resources.

This is a Contract to Hire position based out of Lexington, KY.

The pay range for this position is $28.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Lexington, KY.

This position is anticipated to close on Sep 30, 2026.