More jobs:
Projects Administrative Assistant
Job in
Lexington, Fayette County, Kentucky, 40598, USA
Listed on 2026-01-01
Listing for:
Ivey Mechanical Co LLC
Full Time
position Listed on 2026-01-01
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry
Job Description & How to Apply Below
Lexington, KY (IVY) time type:
Full time posted on:
Posted 30+ Days Agojob requisition :
JR103876
We’re seeking a proactive and detail-oriented Administrative Assistant to support our
** Small Projects
** team. This role is essential in
* coordinating daily operations, ensuring timely billing, and maintaining excellent customer service*.
*
* Key Responsibilities:
*** Prepare and process T&M and bid project billings
* Enter and code AP invoices; manage credit card payments
* Dispatch service calls and assist with scheduling manpower
* Maintain job boards, job files, and inventory records
* Apply for permits and assist with payroll and timecards
* Support tool tracking, training coordination, and license renewals
* Communicate effectively with customers and internal teams
Ideal candidates are
** organized, tech-savvy, and thrive in a fast-paced environment**. Accounting knowledge and familiarity with plumbing/mechanical systems are a plus.
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