Contract Administration Associate

For over seven decades investor‑owned utilities, municipalities, cooperatives, and others have entrusted their electrical construction and maintenance needs to Davis H. Elliot Company, Inc. (Elliot). Elliot is a full‑service electrical contractor specializing in overhead and underground distribution, transmission, substations, lighting, traffic signaling, utility locating and industrial/commercial services.

Elliot is seeking a highly organized, detail‑oriented professional to join our growing Contract Administration team, ensuring accuracy and compliance across multiple business lines. As a Contract Administration Associate, you will play a crucial role in supporting essential operational tasks, strengthening workflow efficiency, and maintaining the high standards expected of our department.

If you enjoy structured processes, accuracy, documentation, and supporting multiple teams across a fast‑paced organization, we want to hear from you!

• Assist with subcontractor and vendor onboarding.
• Support the processing of a variety of contract‑related documents, ensuring accuracy and compliance with company policies and regulatory requirements.
• Help oversee the lifecycle of subcontracts and related business agreements—from initial drafting and negotiation support to execution and renewal.
• Contribute to minimizing organizational risk through accurate document handling and adherence to procedural standards.

• Maintain subcontractor and vendor records, including prequalification documentation and updates.
• Manage administrative records for subcontractors, vendors, and prequalification files with precision and consistency.

• Manage multiple subcontractor agreements simultaneously while fielding requests from Operations.
• Prioritize and adapt to shifting timelines, maintaining efficiency in a dynamic environment.

• Maintain detailed records, track deadlines, and update databases to ensure seamless document retrieval and accurate reporting.

• Work closely with Operations, Legal, Finance, and other teams to ensure alignment and accurate information sharing.
• Provide clear, professional communication to both internal stakeholders and external partners.

• A business degree, certificate, or equivalent is beneficial but not required.
• Experience in administrative support, contract administration, or documentation‑heavy roles is preferred.

• Proficiency in Microsoft Office (especially Excel) and Adobe applications is essential.
• Ability to quickly learn and navigate digital record systems, workflows, and databases.

• Strong accuracy in data entry, document review, and record maintenance.
• Ability to identify missing information, inconsistencies, or errors.

• Capable of prioritizing multiple tasks with strong follow‑through.
• Comfortable working in a fast‑paced environment with changing demands.

• Strong written and verbal communication abilities.
• Able to interact professionally and effectively with internal teams and external partners.

• The Contract Administration Associate is a full‑time, 40‑hours‑per‑week hourly position.
• The anticipated work schedule is Monday through Friday, 8:00 AM to 5:00 PM.
• This role is not remote or hybrid and is an in‑person role based at our office.

Today, we are listed among Engineering News‑Records Top 150 Specialty Contracting firms. Our success is based on our customers confidence in us; the loyalty, hard work and performance of our people; and the traditions with which Mr. Davis H. Elliot began the company in 1946. We understand that having the best team requires people being treated like family. Some of the benefits we offer our team include:

• Medical, Dental, Vision Insurance
• Short-Term Disability and Long-Term Disability Insurance
• Company Paid Life Insurance w/ additional Voluntary Life Insurance
• 401K w/ company match
• Employee Stock Ownership Program
• State and Federally accredited Lineman Apprenticeship program
• Paid Vacation
• Servant Leadership Training
• Uniforms and PPE provided