Administrative Services Assistant

for more information about equivalencies:

None.

Sitting and/or standing at computer for long periods of time; carrying objects up to 10 pounds; performing repetitive motion tasks; effectively communicating with individuals from diverse backgrounds.

Monday – Friday; 8:00 am- 4:30 pm (37.50 hours per week).

The Department of Biosystems and Agricultural Engineering ( BAE ) in the Martin‑Gatton College of Agriculture, Food and Environment is seeking an organized, detail‑oriented, and collaborative professional to serve as an Administrative Services Assistant. This position plays a critical role in supporting and coordinating the department’s daily business operations. The Administrative Services Assistant works closely with faculty, staff, and leadership to ensure efficient administrative processes, contributing to the department’s success in research, teaching, and service activities.

The ideal candidate is proactive, dependable, and committed to delivering high-quality administrative support in a dynamic academic environment.

The Administrative Services Assistant plays a vital role in supporting the department’s research, teaching, and extension missions by coordinating financial, human resources, and student service operations. This position provides comprehensive administrative support to the Department Chair and Business Officer, ensuring efficient and compliant execution of business functions.

• Managing purchasing, Pro Card, PRD, and travel processes
• Reconciling accounts
• Coordinating HR administrative activities
• Training staff on financial and operational procedures
• Assisting with student services support

The Administrative Services Assistant helps maintain smooth daily operations while promoting accuracy, accountability, and excellent service across the department.

At the Martin‑Gatton College of Agriculture, Food and Environment, you’ll find a community that values collaboration, growth, and recognition. Benefits of joining our team include:

• Access to a staff development fund for continued learning and skill building
• Dedicated staff recognition programs that celebrate your contributions
• A shared commitment to making the University of Kentucky the University of, for, and with Kentucky

Join us in shaping the future of teaching and learning—where innovation meets impact.

For additional information about BAE please . To find out more about Martin‑Gatton CAFE and how the college supports the mission of this being the University of, for, and with Kentucky, .

IEBC (Internal Employee Being Considered).

MS Office (Excel and Word), SAP, BW, Tableau, CDEM, Adobe Suite, Accounting, and verbal and written communication.

Does this position have supervisory responsibilities? No

Prefer BA or BS and SAP or similar system experience.

03/03/2026

We value the well‑being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre‑employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Required fields are indicated with an asterisk (*).

• * Please describe your experience with finance systems, including SAP, grants management, credit card protocols and compliance, payment requests, travel vouchers, cash transmittal, and other finance procedures and processes. (Open Ended Question)
• * Please select the response that best represents your full years paid, full-time, employment experience in administrative or clerical support.
  • None
  • More than 0, up through 1 year
  • More than 1 year, up through 3 years
  • More than 3 years, up through 5 years
  • More than 5 years
• * Do you have experience providing administrative support for an academic department?
  • Yes
  • No

• Resume

(none provided)