Administrative Assistant

Overview

Administrative Assistant

Location: Hybrid but must be within 100 miles from Lexington, MA. Onsite work required 3 days per week with the remaining time remote.

Clearance Level: Must be able to obtain an Interim/Active Secret Clearance. Must Be US Citizen to apply

Aquila Technology is seeking an Administrative Assistant to join our team in supporting one of the country’s premier defense research organizations. The team is looking for an Administrative Assistant who is able to work with the company HRIS Team.

• 3 years - Administrative support experience
• 3 years - Data entry experience
• 3 years - Experience generating reports and analyzing data
• 3 years - Program/Project Management OR Analysis
• 3 years - Experience with process maps/workflows to improve efficiencies
• 3 years - Adobe software (Acrobat, InDesign)
• 3 years - MS Suite (Excel, PowerPoint)
• Strong customer service skills and communication
• Strong verbal and written communication
• Time management

• Bachelor’s Degree
• SAP HCM experience (Human Capital Management)
• Software tools familiarity
• Service Now

• Provide administrative and customer service support to the HR Information Services (HRIS) team and the company Workforce Service Center.
• Perform data entry and maintenance in SAP HR system components, supporting onboarding, time management, payroll, personnel and benefits administration, organizational management, relocation, and off-boarding.
• Provide first-tier application support for HRIS self-service web applications.
• Assist with basic data reporting/charting and data quality management, including ad hoc and routine data audits in support of HRIS and WSC processes.
• Participate in business systems and process analysis, create and execute test scripts related to system enhancements, and maintain system and process documentation.
• Assist company personnel by telephone, e-mail, and remote/in-person as needed in the aforementioned areas.
• Interact with Division, Department, Group, and Campus representatives as questions arise.
• Perform complex employment transactions in SAP while applying related business process and system integration logic.
• Review and understand company HR policies to address questions related to employment.

• Excellent customer service and interpersonal skills; able to perform tasks independently in a fast-paced office.
• Initiative, ability to multitask, and a high level of attention to detail.
• Strong sense of responsibility, professionalism, and ability to work cooperatively in a team.
• Strong and professional written communication skills.
• Discretion, tact, and good judgment managing sensitive personnel information.
• High School diploma minimum.
• Three (3) years minimum relevant experience.
• Strong data entry experience and ability to spot data errors and troubleshoot.

• Experience with SAP HR transactions.
• Familiarity with Service Now (HR Service Delivery).
• Currently enrolled in an HR Degree program.

Aquila team members experience a fast-paced, customer-focused, and technically innovative work environment. Aquila strives to deliver the best in technical services to our customers. Candidates who enjoy technical challenges, a desire to continuously learn, and the goal of becoming critical team members will thrive at Aquila Technology.

• PTO - 15 days (vacation/sick) + 10 paid holidays (New Year’s, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas) + 4 floating holidays prorated on hire date
• 1.5 paid days (12 hours) for approved volunteer work
• 1 week of paid maternity/paternity LOA after 1 year of full-time employment
• Tuition & Training Reimbursement - up to $1,000 annually for pre-approved, job-related tuition, certification, or professional conferences
• 401K with Fidelity: immediate vesting; employer match 50 cents on the dollar, up to 6% (eligibility after 90 days)
• Cell phone & internet reimbursement up to $150 monthly
• Buy Your Own Device (BYOD) reimbursement up to $1,500 after 90 days; benefit renews every three years

Clearance Level: Interim clearance is sufficient for start.

Work Location: 3 days onsite per week with the remaining time remote.

Procedures will consist of an initial Zoom screen and a second round Zoom panel interview.

We are an Equal Opportunity Employer.