Administrative Assistant

Based Agency is searching for an executive assistant to join the local growing team in our Lexington, KY office. This in‑person role requires a highly organized, reliable, and detail‑oriented individual who can keep the business running smoothly day to day.

We are looking for a full‑time Administrative Assistant who can manage day‑to‑day administrative tasks, scheduling, communication, client follow‑ups, organization, documentation, and general office support. If you are proactive, professional, quick to learn, and enjoy helping a fast‑moving team stay organized, we want to hear from you.

• Assist with day‑to‑day administrative tasks for the team.
• Manage scheduling, calendar coordination, meeting reminders, and internal follow‑ups.
• Help organize client information, documents, forms, onboarding materials, and internal records.
• Support the team with email communication, task tracking, and basic client coordination.
• Prepare documents, reports, notes, checklists, and other internal materials as needed.
• Keep internal systems, spreadsheets, and project management tools organized and up to date.
• Coordinate office‑related tasks, supplies, errands, and general operational needs.
• Follow up with team members to ensure tasks, deadlines, and client items are moving forward.
• Assist with onboarding new clients by gathering required information and assets.
• Maintain confidentiality with sensitive client, company, and financial information.
• Proactively identify small problems, missing details, or disorganization before they become bigger issues.
• Support leadership with miscellaneous tasks, research, communication, and organization as needed.

• Must be local and able to work full‑time in person at our office.
• Comfortable with being part of the social content strategy and talking in videos.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Comfortable using email, spreadsheets, Google Drive, calendars, and basic business tools.
• Ability to manage multiple tasks, deadlines, and priorities at once.
• Professional, dependable, and punctual.
• Proactive mindset with the ability to take initiative without needing constant direction.
• Comfortable working in a fast‑paced small business environment.
• Strong problem‑solving skills and willingness to learn new systems.
• Native or bilingual English speaker preferred.
• Legally eligible to work in the United States.
• Able to keep sensitive client and company information confidential.

• Previous experience as an administrative assistant, executive assistant, office assistant, receptionist, or operations assistant.
• Experience working in a marketing agency, service business, or small business environment.
• Familiarity with tools like Google Workspace, Click Up, Slack, CRM systems, or project management software.
• Basic understanding of marketing, websites, advertising, or client service.
• Experience communicating with clients, vendors, or business owners.
• Comfortable helping with light research, basic reporting, and internal documentation.

• Full‑time local position – in‑person role at our Lexington office.
• Growth‑oriented – we’re committed to helping team members grow, learn, and take on more responsibility over time.
• Collaborative team environment – values clear communication, accountability, initiative, and shared success.
• Direct impact – you’ll play an important role in keeping the company organized, efficient, and responsive.
• Fast‑moving company – you’ll work directly with leadership and get exposure to how our agency operates behind the scenes.
• Modern tools – we use organized systems, software, and processes to help the team work efficiently.
• Competitive pay – compensation based on experience, ability, and performance.
• Paid time off – work‑life balance is important to us.

Ready to join us? Please submit your résumé and a brief cover letter explaining why you would be a strong fit for this role.