Winburn Middle School Office Assistant FTE

Job Description

Starting Date: Jul 1, 2026

Fayette County Public Schools, KY

Position Type:
Hourly | Job Class Code: 7782 | Pay Grade: G 02

Reports To:

Superintendent’s Designee

This position involves performing a variety of responsible clerical duties that support the school office, including typing, filing, record‑keeping, and providing administrative assistance to staff and the public.

• Perform a variety of clerical duties including typing, filing, record‑keeping, proofreading and processing information.
• Type letters, memoranda, bulletins, reports, schedules, lists, forms or other materials from straight copy or rough draft on a typewriter or computer terminal.
• Maintain logs, records, and files related to the school office; compile information from a variety of sources and prepare summaries and reports, including attendance and enrollment data.
• Receive visitors; answer telephone calls and direct them to appropriate personnel; provide information and directions; schedule meetings and appointments.
• Assist the public and District employees in completing forms, applications, and other District, State and federal documents.
• Maintain and update records, inventories, index and cross‑reference files; produce periodic reports, lists and records as assigned.
• Maintain attendance, academic and health records; update computer information databases.
• Perform basic arithmetic calculations; process financial and statistical documents; conduct research duties as assigned.
• Maintain supply and material inventory; assist with ordering, receiving, and distributing materials, equipment and supplies according to established procedures.
• Receive and inspect shipments of materials; verify accuracy, quality, quantity, and type; notify supervisors of discrepancies or damage.
• Operate a variety of office equipment such as typewriter, calculator, copiers, and computer terminals; enter data in computer terminals or microcomputers.
• Provide first aid to ill and injured students as required; contact parents, guardians, nurses or public service agencies according to established guidelines.
• Assure timely duplication and distribution of a variety of records, reports and other materials as directed.
• Schedule appointments, conferences and meetings; maintain various schedules and calendars.
• Perform clerical work such as posting records, making arithmetic computations and securing information from clearly indicated sources.
• Sort and distribute incoming U.S. and intra‑District mail.
• Demonstrate the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.
• Perform other duties as assigned.
• Maintain regular attendance.

Knowledge of:

• Rules, regulations, policies and laws related to the assigned function or school.
• Modern office practices, procedures and equipment.
• Operation of standard office machines, including computer terminals.
• Record storage, retrieval and management systems.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Telephone techniques and etiquette.
• Interpersonal skills using tact, patience and courtesy.
• Basic first aid techniques and procedures.
• Basic math.
• Basic record‑keeping techniques.

Ability to:

• Perform clerical duties involving typing, filing and maintaining records or reports.
• Learn and apply laws, rules, regulations involved in clerical activities.
• Make arithmetic calculations quickly and accurately.
• Understand and follow oral and written directions.
• Type at 40 words net per minute from clear copy.
• Operate a variety of office equipment and computer terminals as required.
• Meet schedules and timelines.
• Maintain records and prepare reports.
• Communicate effectively both orally and in writing.
• Work cooperatively with others.
• Complete work with many interruptions.

Education and Experience:

• High school diploma or G.E.D. Certificate.
• One year of clerical experience, including some experience with automated office equipment.

Licenses or

Certifications:

• N/A

Special Requirements: Must take all required clerical assessments and earn a passing score.

• Work is performed while standing,…