Tates Creek Middle School Administrative Assistant II– Middle School FTE

Tates Creek Middle School Administrative Assistant II– Middle School 0.5 FTE

Fayette County Public Schools – Tates Creek Middle – Lexington, Kentucky. Open in Google Maps

• Job : 5819960
• Final date to receive applications: Jul 21, 2026 11:59 PM (Eastern Standard Time)
• Posted: Jul 07, 2026 4:00 AM (UTC)
• Starting Date: To Be Determined

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description.

Job Class Code: 7779

Position Type: Hourly

Job Type: Classified

Pay Grade: G 04

Reports To: Superintendent’s Designee

Supervises: N/A

Work Calendar: 12 month hourly FT (Days: 251)

Organize, coordinate, schedule and perform office functions at a middle school; serve as secretary to the Principal and coordinate communications between administrators, District and site personnel, parents, students and the general public; train and provide work direction to clerical personnel and others as assigned.

• Organize, coordinate, schedule and perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations at a middle school; prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established timelines.
• Serve as secretary and provide administrative assistance to the Principal; make, schedule and arrange appointments, meetings and conferences; independently compose letters, memoranda and bulletins as directed; take and transcribe dictation as required.
• Organize budget and financial material to maintain accurate fiscal records; record expenditures and transfer funds as appropriate; assist in the preparation of annual budgets and other annual reports.
• Coordinate the Principal's office, acting as receptionist, and contact and reference source for staff, students, parents and the public; perform public relations and communications services for the Principal.
• Provide information over the phone or in personal contacts with parents, students or school personnel as appropriate; route calls to appropriate personnel as necessary; coordinate and maintain the school calendar of events.
• Train and provide work direction to clerical personnel, students and others as assigned. Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports and statistical data.
• Collect and account for money collected in conjunction with student body funds, last lost or damaged books and other school activities; account for and maintain the cash fund as assigned; prepare student body financial report.
• Process the certified and classified payroll including the completion and submission of time sheets to the supervisor and District Office; maintain accurate records with respect to personnel; assist substitute teachers and classified personnel by providing them with keys and materials; secure period substitutes and prepare substitute time sheets.
• Initiate office and general school supply purchase orders; receive, store and distribute supplies and office materials; maintain materials and equipment inventory; maintain department purchase orders.
• Perform a wide variety of problem‑solving tasks in support of certified, classified and management personnel.
• Operate a variety of office machines such as typewriter, copiers, calculator and computer equipment.
• Utilize a mimeograph machine for forms, certificates, passes, slips and a variety of other items.
• Perform First Aid according to established guidelines and procedures.
• Demonstrate the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.
• Performs other duties as assigned.
• Maintains regular attendance.