Ashland Elementary School Administrative Assistant II - FTE

Ashland Elementary School Administrative Assistant II - 1.0 FTE

Location: Ashland Elementary, Lexington, Kentucky

• Job : 5831737
• Final date to receive applications: Jul 28, 2026 11:59 PM (Eastern Standard Time)
• Posted: Jul 14, 2026 4:00 AM (UTC)
• Starting Date: To Be Determined
• Position Type: Hourly
• Pay Grade: G 04
• Pay Range: $18.38 to $27.61 Per Hour
• Job Class Code: 7777
• Work Calendar: 10.5 month hourly FT (218 days)

Perform a wide variety of clerical and secretarial duties to organize, coordinate and schedule school office activities; assist the principal of an elementary school in routine administrative tasks; perform public relations and coordinate communications between administrators, district and site personnel, parents, students and the general public; train and provide work direction to clerical personnel as assigned.

• Organize, coordinate and schedule office activities to assist the principal; prepare and accurately maintain records related to students, staff, budgets, operations and activities.
• Serve as secretary to the principal; compose routine correspondence independently; prepare, type and distribute communications and minutes of meetings; schedule appointments and meetings; receive, open and route mail.
• Train and provide work direction to clerical personnel and student workers; monitor workflow and adjust duties to complete assignments timely.
• Provide information concerning school policies, procedures, actions, activities and schedules; maintain school calendar and coordinate events.
• Perform complex and advanced-level clerical accounting duties; process or prepare technical financial accounting documents, including payments, reports and special projects.
• Respond to questions or complaints from vendors or district administrators regarding payments, balances, charges, inventories and other information; answer phones.
• Produce periodic and annual financial statements, reports, reimbursements and claims; maintain journals and ledgers and charge proper accounts.
• Maintain records of revolving cash funds and petty cash; issue checks to reimburse accounts; balance and reconcile accounts verifying proper authorized use.
• Collect, compile, organize and record data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare related records, files and logs.
• Collect and account for money collected in conjunction with school activities; secure money and process according to established procedures.
• Administer first aid to ill and injured students; contact the nurse, parents or public safety agencies as appropriate.
• Register, release or transfer students; complete enrollment information.
• Operate business equipment including typewriter, calculator, copiers, computer equipment and other school office machines.
• Requisition, receive, store and distribute supplies and office materials; maintain inventory of materials and equipment.
• Provide clerical assistance to faculty and staff as needed.
• Orient new and substitute teachers; provide directions, keys and instructional materials.
• Demonstrate ability to communicate in more than one language or willingness to learn at novice level of proficiency.
• Perform other duties as assigned.
• Maintain regular attendance.

Knowledge of:

• Modern office practices, procedures and equipment.
• Record-keeping techniques.
• Health and safety regulations.
• Proper English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Basic first aid techniques.
• Operation of standard office machines including computer equipment.

Abilities:

• Perform various clerical and secretarial duties to coordinate school office activities.
• Perform public relations and communications services for the principal.
• Perform arithmetic calculations quickly and accurately.
• Understand and follow oral and written directions.
• Compose correspondence independently.
• Complete work with many interruptions.
• Type at an acceptable rate of speed.
• Work independently with little direction.
• Establish and maintain cooperative…