School Administrative Assistant II - Elementary

Ashland Elementary - School Administrative Assistant II

Position:
School Administrative Assistant II – Elementary | 1.0 FTE (Hourly)

Email: brittany.walkerchools.us |
Salary: $18.38 to $27.61 per hour (Pay Grade: G 04)

Perform a wide variety of clerical and secretarial duties to organize, coordinate and schedule school office activities; assist the Principal of an elementary school with routine administrative tasks; perform public relations and coordinate communications between administrators, district and site personnel, parents, students and the general public; train and provide work direction to clerical personnel as assigned.

• Organize, coordinate and schedule a variety of office activities to assist the Principal; prepare and accurately maintain reports, records and files related to students, staff, budgets, operations and activities.
• Serve as secretary to the Principal; compose routine correspondence independently; prepare, type and distribute communications and minutes of meetings; schedule appointments and meetings; receive, open and route mail.
• Train and provide work direction to clerical personnel and student workers; monitor workflow and adjust duties to complete assignments timely.
• Provide information concerning school policies, procedures and schedules; maintain school calendar and serve as a coordinator of events.
• Perform advanced-level clerical accounting duties in support of the assigned schools programs and services; process or prepare complex or technical financial accounting documents, including payments, reports and special projects.
• Respond to questions or complaints from vendors or district administrators regarding payments, balances, charges, inventories and other information; answer phones.
• Produce periodic and annual financial statements, reports, reimbursements and claims; maintain journals and ledgers, charging proper accounts.
• Maintain records of revolving cash funds and petty cash funds; issue checks as required to reimburse accounts; balance and reconcile accounts, verifying proper use of designated funds.
• Collect, compile, organize and record data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs.
• Collect and account for money collected in conjunction with school activities; secure money and process according to established procedures.
• Administer first aid to ill and injured students; contact the nurse, parents or public safety agencies as appropriate.
• Register, release or transfer students; complete enrollment information.
• Operate business equipment including typewriter, calculator, copiers, computer equipment and other school office machines.
• Requisition, receive, store and distribute supplies and office materials; maintain inventory of materials and equipment.
• Provide clerical assistance to faculty and staff as needed.
• Orient new and substitute teachers; provide directions, keys and instructional materials.
• Demonstrate ability to communicate in more than one language or willingness to learn at novice level.
• Perform other duties as assigned.
• Maintain regular attendance.

Knowledge of:

• Modern office practices, procedures and equipment.
• Record‑keeping techniques.
• Health and safety regulations.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Basic first aid techniques.
• Operation of standard office machines including computer equipment.

• Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in administrative tasks.
• Perform public relations and communications services for the Principal.
• Add, subtract, multiply and divide quickly and accurately.
• Understand and follow oral and written directions.
• Compose correspondence independently.
• Complete work with many interruptions.
• Type at an acceptable rate of speed.
• Work independently with little direction.
• Establish and maintain cooperative relationships with others.
• Learn,…