Administrative Services Assistant

Overview

Department Name 40420:
Office of Technology Commercialization

Work Location:

Lexington, KY

Grade Level: 42

Salary Range: $/hour

Type of Position:
Staff

Position Time Status:
Full-Time

Required

Education:

AA

Required License/Registration/Certification:
None

Physical Requirements:

Sitting for long periods of time; repetitive motion related to computer work.

Shift: Monday–Friday; 8:00 am–5:00 pm with occasional evenings or weekends.

UK Innovate at the University of Kentucky is seeking a highly organized and proactive Administrative Services Assistant to provide executive and operational support to the AVP for Research, Innovation and Economic Impact. This position coordinates meetings, manages schedules, supports special events and programs, and facilitates communication across campus and with external stakeholders. The Administrative Services Assistant will manage the AVP’s calendar, coordinate in-person and virtual meetings, prepare meeting materials, record meeting minutes, and track action items.

The role leads logistics for on-campus and off-campus meetings, events, and special programs, ensuring seamless planning and execution. Additional responsibilities include supporting travel and expense management processes, coordinating documentation and reporting for UK Innovate initiatives and programs, and serving as a liaison with administrative and executive offices across the University. The position works closely with marketing and communications teams to promote events and share program information while providing data entry, reporting, and administrative support as needed.

The successful candidate will possess strong organizational, communication, and customer service skills, with the ability to manage multiple priorities and maintain a high level of professionalism. Attention to detail, sound judgment, and a collaborative approach are essential. UK Innovate is committed to fostering professional growth and offers opportunities for continued learning and expanded responsibilities in support of the University’s innovation and economic impact mission.

• Manage the AVP’s calendar and coordinate in-person and virtual meetings.
• Prepare meeting materials, record minutes, and track action items.
• Lead logistics for on-campus and off-campus meetings, events, and special programs.
• Support travel and expense management processes.
• Coordinate documentation and reporting for UK Innovate initiatives and programs.
• Serve as a liaison with administrative and executive offices across the University.
• Collaborate with marketing and communications teams to promote events and share program information.
• Provide data entry, reporting, and general administrative support as needed.

• Required
  
  Education:
  
  AA
• Preferred Education/
  
  Experience:
  
  Bachelors/Equiv/4 years – administrative, accounting, project management, office and/or clerical
• Skills:
  
  strong organizational, communication, and customer service abilities; ability to manage multiple priorities; attention to detail; sound judgment; collaborative approach.
• Does this position have supervisory responsibilities? No

The University of Kentucky is a Tobacco & Drug Free campus and complies with applicable federal and state laws on nondiscrimination. It provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, disability, veteran status, sex, sexual orientation, gender identity, pregnancy, marital status, genetic information, or socioeconomic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources, which may include a national background check and/or drug screen.