Executive Assistant

Astral is a leading wholesale distributor and retail consultant serving more than 1,000 boutique fitness studios nationwide. Located in downtown Lexington, KY.

Position Summary: Provide administrative and operational support to the CEO and Founder, helping maximize focus on strategic initiatives while ensuring smooth day-to-day office operations.

Key Responsibilities

• Manage CEO calendar, schedule meetings, and coordinate agendas and follow-up action items.
• Oversee conference room scheduling and ensure meeting spaces are prepared with necessary technology and materials.
• Maintain reports, spreadsheets, trackers, records, and shared files with accuracy.
• Monitor and order office supplies; maintain an organized office and break room environment.
• Serve as a resource for employees and visitors, assisting with administrative and operational needs.
• Support employee onboarding and direct inquiries to appropriate departments.
• Assist with leadership projects, process improvements, and office culture initiatives.
• Handle confidential information with professionalism.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of administrative, office coordination, customer service, or related experience.
• Self-starter with strong organizational, communication, and problem-solving skills.
• Ability to work independently, prioritize tasks, and adapt to changing priorities.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and One Drive.
• Experience creating and improving processes; project management experience is a plus.
• Ability to influence and collaborate effectively across teams.
• Ability to lift up to 25 lbs. and perform occasional bending, lifting, and twisting.
• Schedule: Part-Time, Monday-Friday, 8:00 AM-12:00 PM (onsite)
• Compensation: $20-$25 per hour, based on experience