Administrative Assistant III- Chief Of Staff Office- FTE

Administrative Assistant III
- Public Engagement - 1.0 FTE

Fayette County Public Schools PUBLIC ENGAGEMENT
- Lexington, Kentucky Open in Google Maps

Job : 5903251

Final date to receive applications: Sep 09, 2026 11:59 PM (Eastern Standard Time)

Posted: Aug 26, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Fayette County Public Schools, KY JOB DESCRIPTION – Administrative Assistant III

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description.

Administrative Assistant III

Job Class Code: 7765

Position Type:
Hourly

Job Type: Classified

Pay Grade * : G 05

(
* salary calculations are based on verified education and related experience levels)

Reports To:

Superintendent’s Designee

Supervises: N/A

Work Calendar Name: 12 month hourly FT

Days in work calendar: 251

JOB SUMMARY

Perform a wide variety of specialized and responsible secretarial and administrative support duties for a Director level administrator; organize and coordinate office activities and communications to assist the Director with assigned functional areas of responsibility.

• Train and provide work direction to departmental clerical support staff as assigned; monitor office workflow and assure compliance with established timelines, procedures and standards of quality.
• Receive, process and route mail; order, issue and maintain department supplies, forms and equipment.
• Operate a computer terminal and microcomputer to maintain records and generate reports, lists and other materials; utilize word processing and other software as required.
• Type a wide variety of materials such as correspondence, reports, contracts, forms, applications, memoranda and other documents.
• Respond to requests for information from students, staff and the general public regarding District programs, policies, procedures and regulations.
• Coordinate and compile Board Agenda materials.
• Compile information and data for a variety of reports; organize, type and print reports and other written materials related to assigned office functions.
• Schedule meetings, conferences and appointments for the Director; maintain the Director’s calendar; arrange travel accommodations as necessary.
• Prepare and maintain a variety of records, logs and files including purchasing orders, payroll, and other information of a confidential nature; maintain confidentiality of information and records.
• Research, review, check, correct and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures; input and retrieve computerized data in computer systems as required.
• Coordinate communication between the Director and District administrators, personnel, students, educational institutions, vendors, other outside organizations and the public; obtain and provide information, coordinate activities and resolve problems.
• Perform a wide variety of specialized and responsible duties independently in support of functions delegated to a Director level administrator; interpret and apply rules and regulations as appropriate; perform duties to assist with administrative detail as appropriate.
• Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.
• Performs other duties as assigned.
• Maintains regular attendance.

• Modern office practices, procedures and equipment.
• Record-keeping and report writing techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• District organization, operations, policies and objectives.
• Oral and written communication skills.
• Applicable sections of Kentucky Administrative Regulations and other applicable laws.
• Interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Operation of…