Office Manager; Part-Time

Office Manager

United Way of the Bluegrass (UWBG) works to create the opportunity for all members of our community to have a better life. We focus on the building blocks of a good life — a quality education, financial stability for individuals and families, and good health. The work of UWBG focuses on strategic initiatives, public education, advocacy, outcomes and evaluation, development, and strengthening of partnerships/collaborations, convening, resource mobilization and investment as well as backbone and engagement strategies and activities.

We bring together the voices, the expertise, and the resources to define, articulate and implement a common agenda for change for our region. That is what it means to "Live United" in Central Kentucky.

The Office Manager provides administrative, facilities, and front-of-house support for United Way of the Bluegrass on a part-time basis, up to 29 hours per week. This role serves as the organization's primary point of contact for visitors, vendors, and community partners; coordinates office and facilities operations; supports onboarding and offboarding logistics; and provides routine financial administrative support. This role reports to the President & CEO on an interim basis.

Essential Functions

• Visitor & Stakeholder Reception
  • Serve as the primary point of contact for visitors, vendors, and community partners, greeting and directing them consistent with UWBG's Visitors Policy.
  • Screen and route incoming phone calls to the appropriate staff member.
  • Manage incoming and outgoing mail and packages.
• Facilities Coordination
  • Coordinate with the cleaning vendor and serve as the point of contact for routine facility needs, escalating anything beyond routine scope.
  • Conduct routine facility walk-throughs to confirm cleanliness and basic safety and compliance conditions (clear exits, current fire extinguisher tags, unobstructed accessible pathways), escalating any issue requiring outside vendor attention.
  • Administer key fob issuance, tracking, and return in accordance with UWBG's Key Fob Policy.
  • Monitor and order office supplies, maintaining adequate inventory without overstocking.
  • Serve as the scheduling and access liaison between staff and IT contractors for routine support requests.
• Onboarding & Offboarding Support
  • Coordinate onboarding logistics for new hires, including workspace setup, key fob issuance, and supply kits.
  • Coordinate offboarding logistics for departing employees, including key fob return, equipment collection, and workspace closeout, in partnership with the HR Generalist.
• HR & Administrative Support
  • Assist the HR Generalist with filing, new-hire paperwork preparation, and interview scheduling.
  • Provide general office administration support as needed.
• Financial Administrative Support
  • Deposit checks according to established organizational procedures, maintaining an accurate log of each deposit for reconciliation with Finance.
  • Maintain accurate records of routine financial administrative tasks performed.

Supervisory Responsibilities:

No

Requirements

Core United Way Competencies

• Mission-Focused - A top priority is to create real social change that leads to better lives and healthier communities. This competency drives performance and professional motivation.
• Relationship Oriented
  - Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
• Collaborator
  - Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
• Results-Driven
  - Dedicated to shared and measurable goals for the common good, creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
• Brand Steward - A steward…