Department Academic Administration Assoc

Department Academic Administration Assoc

Job Title Department Academic Administration Assoc

Requisition Number

Requisition Number RE55842

Working Title

Department Name

Work Location

Work Location Lexington, KY

Grade Level 42

Salary Range

Salary Range $/hour

Type of Position

Type of Position Staff

Position Time Status

Position Time Status Full-Time

Required Education

AA

for more information about equivalencies:

Required License/Registration/Certification

None

Physical Requirements

Sitting/standing at workstation for extended periods; and lifting and/or carrying light-weight objects.

Shift

Monday – Friday: 8:00 am-5:00 pm; and possibly some evenings and/or weekends.

Support Departmental Workflows and Success Across Linguistics and William S. Webb Museum Programs

The University of Kentucky is seeking a Department Academic Administration Associate to join the College of Arts and Sciences Department of Linguistics.

This position serves as a key administrative resource supporting the Department of Linguistics, the William S. Webb Museum of Anthropology, and the Office of State Archeology. The successful candidate will manage daily operations, coordinate departmental processes, facilitate collaboration with centralized college units, support faculty and students, and help ensure efficient, compliant, and effective department operations.

• Manage daily departmental workflow and administrative operations while supporting department leadership, including the Chair, Director, Director of Graduate Studies, and Director of Undergraduate Studies.
• Serve as a primary resource for faculty, staff, students, visitors, and donors by responding to inquiries and directing requests appropriately.
• Coordinate communications with donors in collaboration with College Philanthropy staff and department leadership.
• Maintain departmental resources including websites, listservs, shared email accounts, office supplies, mail distribution, and departmental records.
• Assist faculty and staff with travel reimbursements, purchasing requests, hiring actions, technical support requests, and other university administrative processes.
• Facilitate departmental workflow with centralized college offices, including Enrollment Management, Advising, Space and Facilities, Information Technology, the Dean's Office, and the Arts and Sciences Business Center.
• Process and track academic and administrative documentation, including graduate school forms, teaching assistant credentials, syllabi, curriculum support materials, faculty records, and course scheduling submissions.
• Assist department leadership with budget monitoring activities and coordinate payroll-related information for timely processing.
• Plan and coordinate departmental events, including colloquia, visiting speakers, student recruitment activities, faculty searches, conferences, award ceremonies, and faculty meetings.
• Attend meetings, prepare meeting minutes, and support special projects and initiatives as assigned.
• Interpret and apply university policies, procedures, and regulations while promoting excellent customer service and operational consistency.

• Strong written and verbal communication skills with the ability to interact effectively with a wide range of stakeholders.
• Exceptional organizational skills and attention to detail with a commitment to accuracy and timeliness.
• Sound judgment, professionalism, discretion, and flexibility in managing competing priorities.
• Ability to collaborate effectively across departments and function as a dependable team member.
• Experience coordinating complex administrative processes and meeting established deadlines.
• Customer-service orientation with strong listening, problem-solving, and situational assessment skills.
• Ability to learn…