Utilities Systems Assistant

Required License/Registration/Certification

Driver’s License

Physical Requirements

Standing or walking with objects up to 25lbs;
Sitting at computer workstation for extended periods;
Repetitive motion.

May be exposed to elements of weather and temperature extremes while on and/or traveling to/from various job site(s).

Shift

7:30am – 4:15pm (Monday – Friday)
Hours of work may vary dependent upon situational factors requiring night(s), weekend(s), and/or holiday(s) response.

Job Summary

Reporting to the Utilities Systems Manager, this position provides administrative support to all department cross-functional services;
Creates requisitions and goods receipts;
Communicates with vendors regarding invoices and estimates;
Processes and tracks departmental purchase orders and invoices and resolves any discrepancies;
Utilizes departmental credit card purchases and processes statements;
Researches and resolves billing inquiries Processes work orders and cost center allocations, including applied labor hours and expenditures;
Monitors success metrics department-wide;
Creates reports and analyses results for various administrative needs across all departmental services; and Collaborates closely with the Office of Financial and Business Services.

In addition, the Utilities Systems Assistant creates, tracks, and closes preventative maintenance work orders;
Issues hot work permits;
Tracks and maintains Lock-Out/Tag-Out ( LOTO ) database;
Tracks and maintains Confined Space (CS) entry records and database;
Maintains Confined Space air monitoring equipment and calibration;
Tracks and maintains Stormwater Device;
Handles scheduling with contractors;
Maintains piping repair list for MS4 update;
Performs EPA data entry;
Provides Utility Outage support, which may include confined space entry;
Performs Steam Trap testing; and Steam Condensate chemical testing; and Develops effective and collaborative relationships with internal and external stakeholders, vendors, and key customers through direct client relations.

Internal Employee Being Considered

Skills / Knowledge / Abilities

MS Windows/Office; KRONOS ; SAP

Experience in providing administrative and business services support across multi-departmental teams is essential;
Working knowledge of electronic control systems, HVAC , and building automation field devices, including sensors, actuators, controllers, and network infrastructure used to support mechanical and monitoring systems;
Basic mechanical aptitude and familiarity with hand/power tools;
Computer skills to utilize electronic work order software, etc.;
Ability to enter and maintain information in a database, write documentation, and manipulate data in a spreadsheet.

Does this position have supervisory responsibilities?

Does this position have supervisory responsibilities? No

Preferred Education/Experience

Associate’s Degree + 3 Years

High School + 5 Years

Final date to receive applications

Final date to receive applications 09/20/2026

Our University Community

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