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Booking Manager Rupp Arena
Job in
Lexington, Fayette County, Kentucky, 40506, USA
Listed on 2026-03-03
Listing for:
AEG
Full Time
position Listed on 2026-03-03
Job specializations:
-
Entertainment & Gaming
Event Manager / Planner -
Management
Event Manager / Planner
Job Description & How to Apply Below
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Overview
The Booking Manager reports to the Director of Booking. Overseeing all aspects of booking and scheduling ticketed and non-ticketed events at the venue. Responsible for delivering a superior level of content procurement, private and special events, customer service and effective relationships with clients, promoters, tenants, staff and guests.
This role will pay a salary of $55,000 to $70,000
Benefits for Full-Time roles:
Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)
This position will remain open until April 10, 2026.
Responsibilities
- Responsible for soliciting, contracting, and managing from start to finish, ticketed, non-ticketed, and special events at Rupp Arena, the Lexington Opera House, Gatton Park Amphitheatre at the Town Branch and any special events at the Convention Center that are national touring artists.
- Working in tandem with the Director of Booking, establish all booking guidelines, policies and procedures for the venue.
- Responsible for all services and activities of the booking department, including sales tools and materials, proposals and estimates, sales calls and contracts.
- Oversee and manage the venue booking calendar in a concise, consistent, and organized manner.
- Participate in the development and administration of the annual budget and event forecasting.
- Prepare written proposals and estimates; reevaluate potential business value of various events and clients; initiate contractual arrangements, finalize all booking arrangements, prepare contracts, and negotiate rental and other rates as required.
- Establish and enhance an expansive network of event producers, promoters, artist agents/managers, and other clients to bring more concerts, sports, and other events (both public and private) while exploring new and creative event opportunities for the venue.
- Coordinate show information between Box Office, Marketing, Events, Finance, and Operations Departments, and focus on details and consistency. Disseminate necessary information in a concise, consistent, and organized way, communicating details to different departments, analyzing data, checking details, and thinking critically.
- produce creative ideas or ways to increase ticket sales and discuss potential new projects.
- Conduct facility tours for potential clients; answer questions and provide information regarding venue capabilities.
- Develop bid proposals for potential clients and draft pro formas and offers for artists based on projected ticket sales; and follow through on pending bookings.
- Negotiate various deal structures, including straight rentals, co-promotions, and direct buying, as related to your event booking load.
- Source and buy talent as needed.
- Assist in scalings for Rupp Arena, Gatton Park Amphitheatre and the Lexington Opera House, drawing out seating charts and determining capacities to maximize profit potential.
- Development of new in-house events at the venue focused on driving additional revenue, sponsorship opportunities, and economic impact.
- Assist the Director of Finance with settlements of events.
- Prepare statistics, reports, and budgets as needed for senior management and the client.
- Act as liaison between venue and all outside parties and provide a high level of service to key stakeholders such as LCC Board, Opera House Fund, tenants, tours, and promoters.
- Remain current on national events and music trends in the industry and local market changes that could impact the venue. Research data through all available media channels - industry reports, social media, trades, touring databases, etc - to support the booking strategy.
- Represent OVG/Rupp in meetings, trade shows, conference calls for events, community outreach and other industry events and associations.
- Meets with the Director of Booking regularly to discuss all matters about booking and special event goals and activities.
- Other duties as assigned, including but not limited to: basic administration tasks,…
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