Executive Legal Secretary

We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.

We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate.

Walkers invites applications from suitably qualified Caymanians or Residency with Employment Rights Certificate holders for the position of Executive Legal Secretary.

The Executive Legal Secretary will work as part of a high functioning team in delivering exceptional client service. The individual will provide high-level administrative support to senior attorneys and partners. This role requires exceptional organizational skills, discretion, and a deep understanding of legal procedures and documentation. The Executive Legal Secretary will report into the Head of Secretarial Services and act as a key liaison between clients, legal professionals, and internal departments, ensuring seamless communication and efficient workflow.

Our Executive Legal Secretaries support a range of practice groups, each of which commands distinct skills and experience. Our current vacancies are listed below.

• Investment Funds – No current vacancies
• Regulatory – No current vacancies
• Finance & Corporate – Currently recruiting
• Private Trust and Capital – No current vacancies
• Insolvency and Dispute Resolutions –No current vacancies

• Preparation of first drafts of documents including (without limitation) company in corporations and formations using the firm's document automation platform Exari/Document Drafter
• Arranging for document s to be notarised and apostilled
• Creating, editing, amending documents including the preparation of "black lined" documents and compiling signature packs
• Maintaining accurate records including saving correspondence and documents in the appropriate electronic matter file
• Making all necessary filings with internal and external bodies in relation to, inter alia, special resolutions, ordinary resolutions, amended and restated memorandum and articles of association, changes of directors and officers
• Liaising with registered offices to obtain current company constitutional documents, statutory registers and Certificates of Good Standing
• Maintaining client confidentiality including restricting sensitive matters and maintaining insider lists
• Carrying out court and CORIS searches including name reservations
• Implement and maintaining Billing lawyers' billing and collections system including drafting of billing narratives, maintaining client billing addresses and billing rules, assisting with collections, liaising with clients and liaising with the Accounts Department
• Responding to internal and external telephone enquiries, and ensuring that every call is attended to in a professional and polite manner
• Diary management including scheduling client meetings, preparing agendas and ensuring logistics are handled smoothly
• Booking travel arrangements and reconciling expense claims
• Arranging the opening and closing of files including running conflict checks
• Organising cheque requests and EFTs (Electronic Funds Transfer)
• Maintain and update details of client contacts within the Lawyer's personal contact database under Inter Action
• Liaising with clients as appropriate and in accordance with Lawyer's instructions and firm policies
• Photocopying, scanning and couriering of documents and correspondence
• Supporting and working in collaboration with members of the secretarial team and other business services teams to meet required…