Purchase & Materials Administrative Analyst

Standard Job Description

Sources, plans, and schedules the movement of raw materials, packaging materials, parts, components, services, supplies, finished goods, and related material through the production and inventory process. Identifies raw material, component, and related requirements from engineering and production specifications and schedules. Insures all items move through the procurement process without issue. Plans and coordinates material movement throughout manufacturing and inventory sequences.

In front‑end procurement mode, analyzes data and determines factors that affect prices and selects the lowest cost consistent with quality, reliability, and the ability to meet required schedules. In back‑end procurement mode, analyzes backlog data, resolves procurement blockages/constraints, coordinates with all functional areas and outside vendors to resolve a wide range of issues.

Reviews proposals, selects or recommends suppliers, follows up on orders placed, approves payment, and maintains necessary records of material movement throughout the manufacturing and inventory cycle. Coordinates and follows up with production, warehouse, and engineering personnel to ensure appropriate procurement, scheduling, and movement of materials and services.

The chosen candidate will be the primary GSC planning point of contact for the responsible program area, and responsibilities will include:

• Proposal support: preparing leadership presentations; gathering and presenting real‑time, team‑wide performance metrics; managing and operating multiple reports via Excel.
• Product team support: primary GSC point of contact for assigned programs; support product team, schedule, configuration control, program kick‑off, and program assessment meetings.
• Logistics, receiving, and finance department meetings as primary GSC point of contact.
• Buyer and supplier support: critical/urgent procurement identification and communication; ensuring timely PO placement and delivery; managing material delivery timelines and expediting status; supporting front and back‑end procurement efforts; problem resolution (frustrated material/grief notes); supporting invoicing and accounts payable problem resolution with functional teams and buyers; advancing vendor/supplier relations.

• Excel knowledge (V‑lookups and data analysis)
• Flexibility: ability to work in extremely different areas/programs, e.g., solving FOSOV grief notes half the day and working with Finance on accounts payable the other half.
• Time management, planning and multi‑tasking skills: support multiple areas with competing needs and balance them appropriately.
• Problem‑solving/investigating skills: estimate 80% of the day involves problem solving with no SOP or pre‑determined solution.