CMMS & Maintenance Inventory Coordinator

## CMMS & Maintenance Inventory Coordinator Apply locations:
Lexington, KYtime type:
Full time posted on:
Posted 18 Days Agojob requisition :
REQ-10526#
** Come Be Part of a Mission that Matters!
**** Key Responsibilities
** Other duties may be assigned to support facility and maintenance needs across Lexington Operations as required.
** CMMS Administration & Work Order Management (Primary Focus)
*** Serve as the site CMMS owner and primary administrator for maintenance activities.
* Receive, review, prioritize, issue, and track corrective, preventive, and project-related work orders.
* Ensure work orders include clear scope, required materials, labor estimates, safety considerations, and completion documentation.
* Close work orders in CMMS with accurate labor, parts usage, downtime, and failure data to maintain reliable maintenance history.
* Monitor backlog, PM compliance, and work order metrics; provide reports and insights to Maintenance and Engineering leadership.
* Ensure CMMS workflows align with maintenance procedures, audits, and regulatory requirements.
** Asset Management & Preventive Maintenance
*** Maintain accurate and complete asset records for facility and assigned operational equipment, including:  + Asset hierarchy  + Equipment criticality  + Manufacturer data  + Spare parts and BOMs
* Develop, write, optimize, and maintain preventive maintenance (PM) procedures for:  + Building systems (HVAC, electrical, plumbing, utilities)  + Facility infrastructure  + Selected operational or support equipment
* Schedule weekly, monthly, semiannual, and annual PMs in CMMS to ensure compliance and asset reliability.
* Review PM effectiveness and make data-driven recommendations for frequency or task improvements.
** Maintenance Crib & Inventory Management
*** Own and manage the maintenance crib and spare parts inventory, including:  + Stocking, labeling, and organization  + Cycle counts and inventory accuracy  + Min/max and reorder point management
* Source, purchase, and receive maintenance materials, tools, and spare parts.
* Obtain quotations, place purchase orders, track deliveries, and coordinate with vendors and suppliers.
* Maintain cost control and inventory optimization while minimizing downtime risk.
* Issue parts to maintenance technicians and contractors; ensure accurate CMMS inventory transactions.
* Collaborate with Maintenance and Engineering to identify critical spares and improve parts standardization.
** Contractor & Maintenance Support Coordination
*** Coordinate and support outside contractors by issuing work orders, ensuring scope clarity, and verifying material readiness.
* Assist with scheduling facility maintenance activities to minimize operational disruption.
* Support equipment installations, relocations, and facility modifications through CMMS planning and material coordination.
* Operate fork trucks and material-handling equipment as trained for inventory and material movement.
** Safety, Compliance & Standards
*** Support maintenance safety and regulatory compliance by ensuring PM documentation and work orders meet required standards.
* Promote organized, clean, and safe crib and work environments.
* Follow company policies, OSHA requirements, and applicable local and state regulations.
** Collaboration & Communication
*** Work closely with Maintenance Technicians, Maintenance Manager, Engineering, Operations, and Supply Chain.
* Communicate maintenance priorities, material constraints, recurring issues, and improvement opportunities.
* Accept task direction and prioritization from the Maintenance Manager or Engineering leadership.
* Act as a bridge between field execution and maintenance planning.
** Administrative & Reporting Responsibilities
*** Maintain accurate CMMS records for:  +…