Business Office - Accounting Specialist

Position Summary

The Accounting Specialist supports all areas of school finance, working closely with the Assistant Head for Finance & Operations to ensure accurate, timely recording of transactions. Key responsibilities include tuition management, accounts payable, purchasing, general ledger reconciliations, and supporting various financial processes across the school.

• Manage student records and tuition payments via Ravenna, communicating with families regarding delinquent accounts or questions.
• Assist with tracking the Before and After School Program Income and creating related forms.
• Fundraising - record and track donations, including wire transfers, website donations, and checks; reconcile with Development.
• Process accounts payable invoices and prepare weekly check runs.
• Place orders for faculty and staff through Amazon or other approved vendors.
• Receive and verify incoming orders, notifying teachers when items are ready for pickup.
• Maintain and reconcile general ledger account activity, resolving discrepancies as needed.
• Perform monthly reconciliations of Balance Sheet and Income Statement accounts, creating journal entries as necessary.
• Reconcile cash on a monthly basis.
• Support employees with the Medical and Dependent Care Flexible Spending Programs during open enrollment.
• Collaborate on budgeting, special projects, and financial analysis with the Assistant Head of Finance and Operations.
• Assist with annual financial audits, Form 990 filings, and MA state tax returns.
• Communicate effectively with faculty, staff, students, and families as needed.

• Bachelor's degree in accounting or related field, with 3-5 years of experience in nonprofit accounting preferred.
• Proficiency with Quick Books, Microsoft Excel, Word, Google Sheets, and Google Workspace.
• Ability to manage multiple tasks and projects while adhering to deadlines.
• Strong written and verbal communication skills.
• Problem solving skills and attention to detail.
• Ability to maintain confidentiality with sensitive information.

• Primarily desk-based; requires walking between campus buildings daily.
• Ability to lift packages weighing up to 20 lbs.

• Health and dental insurance
• Life and AD&D insurance
• 403(b) retirement plan with company matching after 2 years of service
• Paid vacation, sick, and personal days

Please send a cover letter and resume to employ. No phone calls, please.