Project Administrative Assistant; PDF

Employment Opportunity

Town of Lexington

We are currently accepting applications for the full-time position of:
Project Administrative Assistant, Department of Public Facilities.

Anticipated starting salary range: $30.47 - $34.72 per hour with excellent benefits.

Position open until filled. Priority given to applications received by February 26, 2026.

Under the general supervision of the Department of Public Facilities (DPF) Office Manager, the Data Analyst will assist the DPF with project documentation, maintain the DPF webpage, and manage the database for the Town's 20‑year capital plan.

• Collect, analyze, and interpret data related to the department's operations, including work orders, construction documents, and maintain a database of all digital files for DPF projects, including the Town's 20‑year Capital Plan.
• Generate regular reports related to the Town's 20‑year Capital Plan and update all capital improvements within the plan as they occur.
• Manage the Department's webpage, including regular updates to the Department's public‑facing projects.
• Create reports, analyses, and projections using data from various sources, including utilities, the 20‑year capital plan, and other department databases.
• Identify trends and patterns in departmental data and make recommendations to improve processes, increase efficiency, and reduce costs.
• Ensure the Department is in compliance with record‑retention requests, policies, and procedures.
• Participate in the Permanent Building Committee to collect minutes and distribute as needed.
• Perform other similar or related duties as required or directed.

None.

Education:

Associate's Degree (Bachelor's preferred) or equivalent plus five (5) years of professional work experience, or an equivalent combination of education, training, and experience is required.

Training Preference:
Background in project management, experience maintaining websites, Excel expertise, knowledge of Bluebeam, or other technology‑based construction management software such as project scheduler, costing analysis, etc.

• Microsoft Project
• Data analysis practices
• Mastery of Excel, including regular use of pivot tables
• Website maintenance
• Bluebeam software
• Record retention procedures
• Database management

• Work independently in the absence of supervision.
• Communicate clearly and concisely, both orally and in writing, and maintain effective working relationships.
• Effectively handle an environment that involves close contact with coworkers and the public.

Work is performed in a normal office environment, not subject to extremes of temperature, noise, odor, etc. The position requires operating a computer, printer, photocopier, fax machine, telephone, and other office equipment. Work requires extended periods of sitting, reaching, typing, and mousing, which requires eye‑hand coordination and finger dexterity.

The Town of Lexington has a strong commitment to Diversity, Equity, and Inclusion and actively seeks candidates who bring new voices and lived experiences to our organization.

The above statements describe the general nature and level of work being performed by people assigned to this job. They are not an exhaustive list of all responsibilities and duties required. Omission of specific statements does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

External and internal applicants, as well as incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential job functions either unaided or with the assistance of a reasonable accommodation determined by management on a case‑by‑case basis.

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

The Town reserves the right to modify the Final date to receive applications, and/or accept applications after the deadline, to best serve the interest of the community.

After the deadline, all applications will be reviewed and the most highly qualified candidates will be invited to one or more interviews. All applicants will be notified of their standing in the process as soon as a decision has been made regarding their individual application.

Individuals who need accommodations to participate in this process should contact the Human Resources Department.

Human Resources Department
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
(781) 698‑4590
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