Administrative Assistant

Administrative Assistant

Location:

Hybrid but must be within 100 miles from Lexington, MA. Onsite work required 3 days week with the remaining time remote.

Clearance Level: Must be able to obtain an Interim/Active Secret Clearance. Must be US Citizen to apply.

At Aquila Technology, you will see our team's passion every day, whether we are building a robust, policy‑compliant IT system or stress‑testing a system to identify gaps and security vulnerabilities. To own the advantage, we ensure our team owns results and gets the work done right the first time by deploying smart, purposeful solutions that work. Aquila is the right people with the right skills driving the right outcomes.

We call this the Aquila Advantage.

Aquila Technology is seeking an Administrative Assistant to join our team in supporting one of the country's premier defense research organizations. The team is looking for an Administrative Assistant who is able to work with the HRIS Team.

• 3 years – Administrative support experience
• 3 years – Data entry experience
• 3 years – Experience generating reports and analyzing data
• 3 years – Program/Project Management OR Analysis
• 3 years – Experience with process maps/workflows to improve efficiencies
• 3 years – Adobe software (Acrobat, InDesign)
• 3 years – MS Suite (Excel, ppt)
• Strong customer service skills and communication
• Strong Verbal and Written Communication
• Time Management

• Degree Level: Bachelor’s Degree
• SAP HCM experience (Human Capital Management)
• Software Tools
• Service Now

• Provide administrative and customer service support to the HR Information Services (HRIS) team and the company Workforce Service Center.
• Perform data entry and maintenance in SAP HR system components, supporting key processes such as onboarding, time management, payroll, personnel and benefits administration, organizational management, relocation, and off‑boarding.
• Provide first tier application support for HRIS self‑service web applications.
• Assist with basic data reporting/charting and data quality management, including ad hoc and routine data audits in support of HRIS and WSC processes.
• Participate in business systems and process analysis, creation and execution of test scripts related to system enhancements, and maintenance of system and process documentation.
• Assist company personnel over the telephone, via e‑mail, and remote/in‑person with the aforementioned areas.
• On a daily basis may interaction with company Division, Department, Group, and Campus representatives as questions and issues as they arise.
• Perform complex employment transactions in SAP while applying associated business process and system integration logic.
• Review and understand company HR policies in order to answer questions associated with employment.

• Must have excellent customer service and interpersonal skills and be able to perform tasks independently in an active and fast‑paced office.
• Must possess initiative, ability to multitask and a high level of attention to detail.
• Must possess a strong sense of responsibility, professionalism, and work cooperatively in a team environment.
• Must possess strong and professional written communication skills.
• Candidates must use discretion, tact and good judgment managing sensitive personnel information.
• High School diploma is the minimum level of education.
• Three (3) years minimum relevant experience.
• Strong data entry experience.
• Experience spotting data errors and troubleshooting data entry errors.

• Experience with SAP HR transactions.
• Familiarity with Service Now (HR Service Delivery).
• Currently enrolled in an HR Degree program.

Aquila team members experience the opportunity to be part of a fast‑paced, customer‑focused, and technically innovative work environment. Aquila strives to deliver the best of the best in technical services to our customers. Candidates that possess a love for technical challenges, a desire to constantly learn, and the desire to establish themselves as critical players within a team will enjoy calling Aquila Technology home.

PTO – 15 days (vacation/sick) 10 paid holidays – 6 standard (New Year’s,…