Administrative Assistant to LHS Science Department

Administrative Assistant to LHS Science Department

Reports to:

Science Department Head/Principal

Terms of Employment:
Administrative Staff - 10 months, Class B with benefits according to the LEA Unit D collective bargaining agreement.

Start date:

August 31, 2026

18.75 hours per week. Unit D Salary Range 23-26 FY26 salary scale may change based on completed negotiations.

Non-benefits eligible position.

Job Goal:
Employee performs a variety of secretarial and financial duties to manage the operations of the offices and support middle school department heads at both middle schools.

Essential Functions:

• Coordinate conference and travel for the department heads and staff members
• Assist department heads in planning field trips for students
• Requisition the purchase of instructional materials; distribute as needed, maintain inventory for each department
• Maintain supply closets, including inventorying, ordering and restocking
• Maintain records of purchases, balances and expenditures for department heads/tracking in accordance with the Finance Department's guidelines
• Schedule student assessments
• Maintain department head calendars, booking appointments and meetings
• Correspond with staff with updates, scheduling of meetings and observations, and instructions as required by the department heads
• Complete clerical functions related to communication with staff (compiling, copying, mailing, emailing)
• Complete, track and maintain records related to payroll, attendance, expenses, and mileage for department heads as required by the district
• Maintain and update all student records as needed by department heads
• Perform a variety of related duties as required by department heads

Education & Experience:

High school diploma or equivalent and 1 – 2 years of experience in administrative, clerical, financial or secretarial work, preferably in a school environment; or any equivalent combination of education, training, certification and experience.

Must have knowledge of clerical and office management principles and practices, and computer systems, word processing, spreadsheet, G-Suite navigation and database software.

Ability to establish and maintain effective and harmonious working relationships with the public, officials and department personnel; ability to work independently in an efficient manner; ability to communicate effectively in written and oral form; ability to establish and maintain a record keeping systems; ability to operate a telephone and standard office equipment; ability to manage multiple tasks in an efficient manner;

ability to deal tactfully with staff.

Skill in operating computers and applicable word processing and statistical applications; excellent customer service skills. Must have strong record keeping, bookkeeping, secretarial, organization, communication and customer service skills.

Experience and commitment to working in a racially and culturally diverse teaching and learning community.

Applicants for employment are considered without regard to age, disability, race, religion, sexual orientation, gender identity, marital status, national origin, or military status.