Administrative Assistant to LHS Science Department

Administrative Assistant to LHS Science Department

Starting Date: Aug 31, 2026

Job Description

Position Title: Administrative Assistant to LHS Science Department

Reports to: Science Department Head/Principal

Terms of Employment: Administrative Staff - 10 months, Class B with benefits according to the LEA Unit D collective bargaining agreement. Non-benefits eligible position.

Job Goal: Employee performs a variety of secretarial and financial duties to manage the operations of the offices and support department heads at both middle schools.

• Coordinate conference and travel for department heads and staff members.
• Assist department heads in planning field trips for students.
• Requisition and distribute instructional materials, maintain inventory for each department.
• Maintain supply closets, including inventorying, ordering and restocking.
• Maintain records of purchases, balances and expenditures for department heads/tracking in accordance with Finance Department guidelines.
• Schedule student assessments.
• Maintain department head calendars, booking appointments and meetings.
• Correspond with staff with updates, scheduling of meetings and observations, and instructions as required by department heads.
• Complete clerical functions related to communication with staff (compiling, copying, mailing, emailing).
• Complete, track and maintain records related to payroll, attendance, expenses, and mileage for department heads as required by the district.
• Maintain and update all student records as needed by department heads.
• Perform a variety of related duties as required by department heads.

High school diploma or equivalent and 1–2 years of experience in administrative, clerical, financial or secretarial work, preferably in a school environment; or any equivalent combination of education, training, certification and experience.

Must have knowledge of clerical and office management principles and practices, and computer systems, word processing, spreadsheet, G‑Suite navigation and database software.

Ability to establish and maintain effective and harmonious working relationships with public officials and department personnel; to work independently efficiently; to communicate effectively in written and oral form; to maintain record‑keeping systems; to operate a telephone and standard office equipment; to manage multiple tasks efficiently; to deal tactfully with staff.

Skill in operating computers and applicable word processing and statistical applications; excellent customer service skills; strong record‑keeping, bookkeeping, secretarial, organization, communication, and customer service skills.

Experience and commitment to working in a racially and culturally diverse teaching and learning community.

Applicants for employment are considered without regard to age, disability, race, religion, sexual orientation, gender identity, marital status, national origin, or military status.

10‑month contract, 18.75 hours per week, Unit D Salary Range 23‑26 FY26 salary scale. Classification Class B with benefits per LEA Unit D collective bargaining agreement. Position Type:
Part‑time.