Executive Coordinator

Objectives/

Purpose:

• Support the Global Head of EHSS by managing their calendar and activities to maximize efficiency and value, and assist with administrative, finance, and operational functions.

• Provide comprehensive administrative support and coordination to the Global Head of EHSS.
• Schedule meetings, calls, and interactions based on leader/function priorities.
• Organize large events (Team and Leadership).
• Manage specialty documents and correspondence (agendas, reports, emails, presentations).
• Coordinate communications with internal/external customers; direct people to appropriate resources.
• Build cross-department networks to answer questions and accomplish responsibilities.
• Handle responsibilities with confidentiality.
• Arrange travel and complete expense reports on time.
• Support Purchase Order (PO) process: prepare vendor documentation, submit payment requests into the accounting system, and respond to accounts payable/payee inquiries.
• Use Microsoft Outlook, Word, Excel, and PowerPoint to track, document, and report data.
• Research solutions and respond to email/phone inquiries with minimal input.
• Initiate and participate in improvement processes.
• Own and execute onboarding for new team joiners and internal transfers.

• High school diploma/GED required;
  Associate or Bachelor’s preferred.
• Minimum 8 years relevant work experience (or equivalent training/experience); some industry experience preferred.
• Advanced Microsoft Outlook, Word, Excel, PowerPoint; strong PC literacy.
• Excellent verbal and written communication.

• 401(k) with company match and Annual Retirement Contribution Plan; tuition reimbursement; health & wellness programs; generous time off (vacation and option to purchase additional days); community outreach programs.