Lab Operations Coordinator

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off

Medicilon is a preclinical contract research organization (CRO) supporting in vivo and in vitro studies for drug discovery and development. We provide integrated services across pharmacology, DMPK, and bioanalysis, helping biotech and pharmaceutical clients advance their R&D programs with speed and scientific rigor.

The Lab Operations Coordinator plays a key role in ensuring the seamless day-to-day functioning of our laboratory and facility. This position bridges scientific teams, vendors, and operational leadership to maintain supply continuity, documentation compliance, and facility readiness.

Ideal for early-career professionals, this role offers hands‑on exposure to how preclinical labs are run—from procurement and compliance tracking to equipment and inventory management. It’s an excellent opportunity to build a strong foundation in scientific operations, quality systems, and cross‑functional execution.

• Coordinate daily operational needs to ensure lab and study teams can work without disruption.
• Support scientists, group leads, and technicians with general lab operations and resource planning.
• Manage procurement workflows: request intake, vendor communication, quoting, ordering, package tracking, and receiving.
• Maintain inventory of lab consumables, PPE, reagents, and critical supplies; prevent stockouts and manage reorder levels.
• Generate and track purchase orders, support invoice processing, and assist with financial reconciliation.
• Handle inbound and outbound shipping, including client shipments and inter‑lab transfers.
• Build and maintain vendor relationships to support cost‑effective and timely sourcing.
• Prepare the lab for audits and client visits, ensuring compliance and readiness.
• Route and track controlled documents (e.g., SOPs, forms) through the review and approval process; ensure proper version control.
• Support compliance‑related workflows such as IACUC documentation, training records, and facility access logs.

• Bachelor’s degree in life sciences, biology, bioengineering, or a related field (or equivalent relevant experience).
• Recent graduate or expected graduation within the next 3 months.
• 2+ years of experience in a laboratory, CRO, or regulated academic research environment.
• Experience with procurement, inventory management, and documentation workflows.
• Excellent attention to detail, organizational skills, and communication ability.
• Proficiency in Microsoft Excel, Google Sheets, and shared drives; quick to learn new digital tools.

• Familiarity with GxP, IACUC, AAALAC, or similar regulatory/compliance frameworks.
• Experience supporting EHS (environmental health and safety) programs in lab settings.
• Experience building operational tools or templates (e.g., trackers, SOPs, audit checklists).
• Exposure to LIMS or ELN systems; prior CRO experience is a plus.
• Basic IT knowledge such as troubleshooting lab equipment, managing user access, or working with cloud‑based systems.