Bookkeeper

The Bookkeeper role at Ashby Jones and Associates LLC is crucial for enhancing our financial operations and ensuring precision in handling client and firm accounts. By maintaining excellent financial records and compliance, you will help us provide peace of mind to our clients and sustain our firm’s operational excellence. Your work will directly impact both client trust and internal efficiency, supporting our commitment to safeguard client interests.

• Daily Bookkeeping: Maintain accurate transaction records, ensure proper coding, and manage journal entries using Quick Books Online or similar bookkeeping software.
• Account Reconciliation: Conduct bank and credit card reconciliations, monitor cash flow, and maintain accurate account balances.
• Accounts Payable/Receivable: Manage vendor onboarding, payments, invoicing support, and tracking of client payments.
• Financial Reporting: Prepare monthly financial statements, including P&L, balance sheet, and cash flow reports to support leadership decision-making.
• Regulatory Compliance: Support tax and regulatory filings and maintain organized, audit‑ready financial documentation.
• Trust Accounting Support (Preferred but not required): Assist with client trust account transactions, reconciliations, and compliance processes as needed. Experience with legal trust accounting, three‑way reconciliations, or IOLTA regulations is a plus but not required.

• Financial & Bookkeeping Systems
  
  Experience:
  
  Experience using bookkeeping and financial management software (e.g., Quick Books, Xero, Zoho Books, or similar platforms) with strong attention to accuracy, organization, and reporting detail.
• Bookkeeping & Reconciliation
  
  Skills:
  
  Experience managing accounts payable/receivable, reconciliations, financial records, and month‑end accounting processes.
• Trust Accounting Experience (Nice to Have): Familiarity with trust accounting, three‑way reconciliations, legal bookkeeping, or IOLTA compliance is preferred but not required.
• Attention to Detail: Strong capabilities in managing multiple accounts and ensuring financial accuracy and compliance.
• Professional Communication: Clear and confident interactions with vendors, clients, banks, and internal stakeholders.
• Analytical
  
  Skills:
  
  Ability to identify financial discrepancies and implement effective solutions.

• High-Impact Role: Contribute significantly to enhancing financial clarity and compliance within a prominent legal firm.
• Professional Autonomy: Operate independently with opportunities to influence financial practices and improvements.
• Close
  
  Collaboration:
  
  Work closely with firm leadership, receiving feedback and insights directly.
• Meaningful Work: Support attorneys in their mission to assist clients during pivotal moments, thus directly affecting client satisfaction and trust.
• Health Insurance: Medical coverage
• Retirement: SIMPLE IRA with 3% matching