Accounts Payable Manager

Position Title

Accounts Payable Manager

Finance

Chief Financial Officer

Exempt

• Associate's degree in business administration or related field with a minimum of five years of professional experience.
• At least five years of experience working with accounts payable cycles for a large business or government agency preferred.
• Experience with large EFP systems preferred.

Must have current government issued identification

8 Hours/230 Days

Administrative Salary Scale (Group H)

The terms of employment detailed in this job description are based on full time employment during the school year. Conditions of employment adjusted for part time employees or individuals who are hired for less than an entire school year.

Under general supervision manages accounts payable duties related to the school district's financial activities. Performs such duties as verifying purchase order information, maintaining records and ledgers, posting transactions to the general ledger and uploading files to the district's financial institution.

• Supports and upholds the mission, vision and strategic goals of Lexington County School District One towards increased outcomes for students.
• Interacts, communicates and collaborates with all stakeholders effectively.
• Establishes a safe, supportive, positive and productive working and learning environment.
• Operates general office and technology equipment needed for daily activities.
• Maintains confidentiality regarding all employee and student information.
• Participates in all professional meetings and training sessions as required.
• Requests and maintains materials needed for daily responsibilities and essential functions; provides for safe storage and proper use of all tools, equipment and materials.
• Conducts accounts payable duties including, but not limited to, maintaining financial records, verifying postings are correct to appropriate ledgers, transferring data in ledgers, and identifying and correcting incorrect postings.
• Assists accounts payable team members and in developing efficiencies for accounts payable, procurement, and school/departments
• Reviews invoices daily for missing information or duplication before being distributed to other personnel for invoice entry; reviews personal scanning of documents used for invoice entry.
• Identifies and corrects information not in accordance with the purchase order upon invoice entry; contacts creators when necessary for assistance.
• Review set proofs for team on a daily basis
• Assists other personnel with problems and questions associated with invoice entry.
• Monitors procedures and reports created by others on a daily basis.
• Enters and reviews invoices and all other information associated for uploads; creates the upload; distributes and reconciles for accounts payable, as well as food service and payroll invoices.
• Assists with the creation of upload templates.
• Contacts vendors when necessary for invoice discrepancies or the need to request an invoice for payment upon review of procurement reports.
• Works with procurement staff to create smooth processing for procurement, creators and accounts payable.
• Posts and reconciles on a daily basis of all invoices entered for payment.
• Monitors daily reports for discrepancies in invoice processing; emails creators for receiving when it is needed outside the current receiving notification due to restrictions.
• Reviews account numbers and balances for bus permit reports.
• Assists with research for vendors and schools/departments, etc. in regards to posting, payment, or other information needed, voiding and reissuing of necessary checks; follows up on needed information from creators to resolve…