Executive Secretary - Business Services

Position Title: Executive Secretary, Business Services

Department: Finance

Reports To: Chief Financial Officer

FLSA Status: Non-Exempt

• High School Diploma with a minimum of 2 years Secretarial experience required
• Associates/Bachelors Degree preferred
• Two years bookkeeping experience preferred

Must have current government issued identification

8 Hours/230 Days

Support Staff Salary Scale (Grade 10)

Under general supervision, responsible for providing direct administrative and clerical support to the finance department. Conducts such duties as bookkeeping, word processing, data entry, establishing and maintaining files and records, coordination of meetings, materials and other assistance as needed.

• Supports and upholds the mission, vision and strategic goals of Lexington County School District One towards increased outcomes for students.
• Interacts, communicates and collaborates with all stakeholders effectively.
• Establishes a safe, supportive, positive and productive working and learning environment.
• Operates general office and technology equipment needed for daily activities.
• Maintains confidentiality regarding all employee and student information.
• Participates in all professional meetings and training sessions as required.
• Requests and maintains materials needed for daily responsibilities and essential functions; provides for safe storage and proper use of all tools, equipment and materials.
• Provides assistance in administrative areas such as compiling data, verifying accuracy of records and reports, and providing information and assistance to stakeholders.
• Provides secretarial support by performing such duties as answering phones, filing, sorting and distributing department mail, assisting Business Services with Invoice sorting, etc.
• Provides clerical and bookkeeping assistance as a back-up to other departmental staff when needed.
• Effectively uses personal computing devices and software applications for the management of pertinent information and communication.
• Scan invoices into accounting system
• Review and prepare travel request forms for entry into accounting system
• Proof invoice batches for accuracy and entry into accounting system
• Orders and stocks supplies and other items for the finance department.
• Assists with preparing materials for school/district training and school board meetings.
• Assists Payroll staff with SDAC reports.
• Assists with budget book supply inventory and preparation.
• Assists the Director of Accounting with Funding Reports.
• Responsible for archiving and records retention of the finance department.
• Performs other job-related duties as assigned

No budgetary responsibilities assigned. No supervisory responsibilities.

Ability to perform duties with awareness of all district requirements and Lexington County School District One Board policies. Must be able to access reliable transportation.

Personal computer experience required. Strong knowledge of word processing, e-mail, spreadsheets, electronic file management, the internet, and reporting and presentation software. Ability to establish and maintain effective working relationships with students, staff and the school community. Ability to speak clearly and concisely both in oral and written communication. Ability to apply knowledge and current research and theory. Ability to organize and implement a flexible work schedule in order to meet reporting deadlines.

Ability to self-monitor and manage multiple tasks while working individually and with members of a group. Ability to submit all requested reports and documentation in a timely manner and in accordance with scheduled deadlines. Some extended hours and multiple demands from several people are frequently required of the employee. Computer literacy required.

Knowledge of the policies, procedures, and activities of the school district which pertain to the specific duties and responsibilities of the position. Knowledge of school policies, procedures, and operations. Ability to demonstrate proper maintenance, safe operation, and utilization of equipment,…