Corporate Operations Coordinator

Job Title:

Corporate Operations Coordinator (Administrative Services) – Entry Level

• Department: Corporate Administration
• Reports To: COO or Designated Corporate Leadership
• Employment Type: Full-Time
• Pay Range: $17.00 – $20.00 per hour

The Corporate Operations Coordinator is an entry-level administrative professional responsible for supporting daily operations within the corporate office. This role provides administrative assistance to executive leadership while coordinating a variety of operational, purchasing, employee engagement, and organizational support functions.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast paced environment. Success in this position requires professionalism, accountability, strong communication skills, and the ability to execute responsibilities accurately and efficiently while working collaboratively across departments.

• Provide administrative support to the Senior Executive Assistant and Executive Operations Assistant.
• Assist upper management and designated corporate leadership with various administrative tasks and special projects.
• Prepare documents, maintain records, and follow up on assigned action items.
• Assist with preparing presentations, reports, spreadsheets, and other executive materials.
• Maintain confidentiality of sensitive company information.
• Support day-to-day operations of the corporate administrative office.

• Maintain and update the corporate directory, ensuring the accuracy of location demographics, employee assignments, organizational structures, and leadership and reporting relationships.
• Process updates related to staffing changes and organizational adjustments.
• Coordinate with departments to ensure timely and accurate information updates.
• Validate information prior to entry and maintain documentation of all changes.

• Complete all directory updates within 48 hours of notification.
• Maintain accurate information to support reporting and operational workflows.
• Properly document and validate all changes before implementation.
• Correct identified errors promptly.

• Coordinate credentialing activities for sales staff with hospitals, vendors, and partner organizations.
• Track credentialing requirements, expiration dates, and renewal deadlines.
• Maintain accurate credentialing records and supporting documentation.
• Communicate with internal and external stakeholders regarding credentialing status and requirements.

• Ensure credentialing activities are completed before established deadlines.
• Minimize interruptions to sales staff access resulting from administrative oversight.

• Assist the Executive Operations Assistant with monthly staff observances and employee recognition initiatives.
• Coordinate recognition efforts for healthcare disciplines and corporate celebrations.
• Ensure communications and recognition activities are distributed in a timely manner.
• Collaborate with the Graphics Department to develop and publish observance materials.
• Support employee engagement activities and special events as assigned.

• Process corporate purchase orders related to education department initiatives, marketing activities, employee engagement programs, and any other approved departmental requests.
• Verify appropriate approvals prior to processing purchases.
• Ensure purchases align with established budgets and authorization guidelines.
• Maintain accurate purchasing records and supporting documentation.
• Assist with tracking expenditures and responding to documentation requests.

• Enter purchase orders accurately within 24–48 hours of receipt.
• Ensure all purchases receive proper authorization.
• Maintain complete documentation for expenditures and purchasing activities.

• Assist with special projects and assignments as directed by leadership.
• Support process improvement initiatives by identifying opportunities for increased efficiency.
• Provide cross-functional support to various departments when needed.
• Perform other duties as assigned to support organizational objectives.

• High school diploma or equivalent required.
• Associate degree in Business Administration, Office Administration, Healthcare Administration, or a related field preferred.
• 1 to 3 years of administrative, office coordination, customer service, project coordination, or related experience preferred.
• Experience supporting leadership teams, managing multiple priorities, or coordinating projects is preferred but not required.
• Equivalent combinations of education and experience may be considered.
• Strong attention to detail and commitment to accuracy
• Excellent organizational and time management skills
• Ability to prioritize work and manage multiple…