Administrative Assistant to Superintendent​/Clerk Rockbridge County School Board

Administrative Assistant to the Superintendent/Clerk of the Rockbridge County School Board

Rockbridge County School District, Rockbridge County Public Schools – Lexington, Virginia.

Job : 5515450

Final date to receive applications: Posted until filled

Posted: Jan 28, 2026 5:00 AM (UTC)

Starting Date: Immediately

Position Title: Administrative Assistant to the Superintendent/Clerk of the School Board – District Level

Reports To: Superintendent and RCPS School Board

FLSA Status: Non-Exempt (Support Staff Position)

This position provides advanced administrative and secretarial support to the Superintendent, Assistant Superintendent, School Board members, and other staff as needed.

The person must possess any combination of education and experience equivalent to high school graduation, including or supplemented by courses in general office practices and procedures and clerical and secretarial experience.

Technical

Skills:

High proficiency in office software, including Microsoft Word, Excel, Google Docs, Adobe Acrobat, division communication systems, and other relevant platforms.

Organizational & Communication

Skills:

Excellent organizational skills with the ability to manage multiple tasks and priorities; strong verbal and written communication skills to interact with diverse groups and represent the Superintendent’s Office.

Interpersonal

Skills:

Ability to work independently with minimal supervision; handle interruptions and shifting priorities while meeting deadlines; work cooperatively and professionally with administrators, staff, School Board members, parents, and community members.

Confidentiality & Professionalism: High degree of professionalism, integrity, and discretion; proven ability to manage sensitive and confidential information appropriately.

Executive Support & Scheduling: Coordinate the Superintendent’s calendar; arrange and support meetings, conferences, and travel.

Communication & Liaison: Serve as a primary point of contact for the Superintendent’s Office; answer and screen telephone calls; respond to or route inquiries from parents, staff, and the public; act as a liaison with internal and external stakeholders; manage all correspondence and communications related to homeschooling in accordance with division policies and state regulations.

Confidential Administration: Handle and process sensitive and confidential information with a high level of discretion.

Meeting & Board Support: Attend School Board and other key meetings; prepare agendas, assemble meeting packets/materials, and record and produce accurate minutes; coordinate logistics and documentation for School Board meetings and related events.

Document & Report Preparation: Prepare correspondence, reports, presentations, and other documents; draft, proofread, and edit written materials as needed.

Office Management: Maintain organized filing systems (manual and electronic); manage office procedures and workflows; receive, route, and track incoming correspondence.

Policy Manual Maintenance: Coordinate updating, formatting, and maintenance of the school division’s policy manual; ensure adopted policy revisions are accurately incorporated and distributed to administrators, School Board members, and other stakeholders in print and electronic formats.

Research & Data Management: Research and compile information as requested; collect statistics and prepare data for reports, presentations, and other dissemination.

None

This is sedentary work requiring stooping, kneeling, crouching, reaching, pulling, routine lifting up to approximately 20 pounds, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly, or quickly; hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound;

visual acuity is required for preparing and analyzing written or computer data, operation of…