Executive Assistant

Executive Assistant
- Contract
- Lexington, MA

The strategic right hand behind senior leadership-anticipating needs, managing complexity, and keeping everything running flawlessly.

Proclinical is seeking an Executive Assistant to provide high-level administrative support to multiple senior leaders within the rare disease and pharmaceutical industry.

The successful candidate is a proactive individual who can manage complex schedules, handle confidential information with discretion, and ensure seamless coordination of meetings and travel arrangements.

• Bachelor's or Associate's degree preferred.
• Strong administrative experience, ideally in a similar role.
• Prior experience in a start-up environment is a plus but not required.
• Exceptional organizational skills with the ability to anticipate needs and stay several steps ahead.
• Proficiency in managing schedules, travel arrangements, and expense reporting.
• Discretion and professionalism in handling confidential information.

• Offer executive-level administrative support to senior leadership.
• Handle sensitive and proprietary information with the utmost confidentiality.
• Proactively manage and prioritize calendars, resolving scheduling conflicts and ensuring efficiency for numerous weekly and ad hoc meetings.
• Coordinate and organize both international and domestic travel, including hotel accommodations, car services, and preparation of itineraries and materials.
• Manage and process expense reports in a timely manner.