Administrative Assistant Part-Time- Preston Library

Title: Administrative Assistant Part-Time
- Preston Library

State Role

Title:

Instructor

Hiring Range: Based on qualifications & experience

Pay Band: UG

Agency: Virginia Military Institute

Location: Virginia Military Institute

Agency Website: (Use the "Apply for this Job" box below)..edu

Recruitment Type: General Public - G

The library is looking for a friendly, service oriented, and enthusiastic administrative assistant. The library is a fast-changing, technology rich workplace. Being willing to learn and being a self-starter are critical for this position. This position will work closely with the Library Director and with the rest of the staff on multiple activities.

The administrative assistant is often the first point of public contact for Preston Library by telephone, email, and/or in person. Special attention to these opportunities for friendly and clear communication is essential to the library’s mission and day-to-day operations.

The position reports to the Director of the library.

This is a part-time hourly position; ~26 hrs/week; schedule is flexible.

• Respond to and manage room reservation system (25
  
  Live) requests for meeting rooms in Preston Library and support events set up
• Manage Physical Plant work orders for facilities maintenance, housekeeping
• Provide administrative support and process authorization forms for library staff members, travel, and/or special event planning
• Monitor library asset inventory
• Monitor library’s public printers and replenish paper supply
• Coordinate with IT, as needed
• Support library communications and calendaring
• Sorting daily delivery of internal and external mail items
• Ordering and coordinating catering requests for building events
• Liaison with campus support services
• Provide support for ILL, as needed
• Provide support for the circulation desk as needed
• Other duties as assigned

• High School Diploma
• Competency with MS Office and a willingness to learn new systems and programs
• Excellent customer service orientation
• Self-motivated

• College degree
• Library experience

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.

Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note:

Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022
- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.