Events Coordinator

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Events Coordinator

Professionals

Full time

5S

Salary

Conference and Event Services

This is a professional position reporting to the Director of Conference & Event Services. This person is responsible for sales, event booking and event management at the Younts Conference Center. Responsibilities include client services, collaboration with other university departments, and client-level operational support of in-house technology at the Younts Center. This employee is responsible for administrative and operational coordination of events at the Younts Conference Center and weddings at various campus locations.

• Coordinate with university and off-campus clients to determine event space, technical, and logistical needs.
• Prepare setup plans for events; communicate plans and revisions to clients and production staff.
• Coordinate with university departments and vendors to secure resources and staff support for events.
• Act as “manager on duty” for Younts Center and other campus events.
• Promptly address client concerns during events, utilizing departmental, university and vendor resources as appropriate.
• Provide on call support for summer clients during their time on campus.
• Communicate and enforce safety and facility policies.
• Conduct ongoing review of facility operations to ensure compliance with safety procedures.. Administration
• Maintain current information on university facilities and vendors for dissemination to potential clients.
• Schedule events at the Younts Center and campus wedding venues.
• Enter and update client information and event bookings in EBMS and R25.; resolve booking conflict& with other departmental and university events.
• Generate contracts, cost estimates & invoices for events.
• Receive and process contracts and certificates of insurance.
• Receive payments & forward appropriately for processing.
• Provide event & incident reports to the Director and, as appropriate, other university departments & external agencies.

• Serve as a consultant for university departments & organizations planning events not held in spaces administered by the department.
• Develop professional, cooperative relationships with faculty, staff, student & community constituencies.

• Monitor equipment conditions and behavior; troubleshoot equipment and, when necessary, refer to appropriate departments/vendors for resolution.

• Communicate openly & effectively with and recognize the contributions of supervisors & co-workers.
• Complete performance review process.
• Pursue professional development to enhance work performance.

The Event Coordinator maintains a generally cooperative attitude and continuous contact with the Director, others in Conference & Event Services, members of other departments, and professional & student staff for planning, coordinating, problem solving, presenting information and suggestions relating to mutual goals.

This person…